Executive Secretary - Mathematics Department

Department: Mathematics

Salary: Commensurate with Experience/Education

Description: Performs advanced and diversified secretarial and administrative duties. May supervise or lead the work of secretaries and/or other clerical office support personnel.

1. Maintains calendar of supervisor by scheduling committee meeting and appointments involving university administrators, faculty staff and outside administrators.
2. Screens incoming calls/mail and, as appropriate, provides requested information, takes messages, or redirects inquiries to the appropriate staff member or office.
3. Composes correspondence for supervisor's signature from both written and oral instructions; types and edits correspondence into final form; proofreads and makes corrections as necessary.
4. Coordinates travel arrangements by making necessary reservations for transportation and hotel accommodations; prepares all related travel documents.
5. May monitor and maintain monthly expenses for the office; reconciles expenses charged to each account.
6. Coordinates the office's filing system, ordering of supplies and work assignments of office clerical personnel.
7. Takes minutes at meetings and transcribes same.
8. Performs other job-related duties as assigned.

Education will be considered in lieu of experience.
MQ: Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of five (5) years of directly job-related experience.
All positions at the University of Houston-System are security sensitive and will require a criminal history check. The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.