Executive Assistant

Job Description

Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives.

Job Responsibilities

• Typically supervises or oversees the work of student employees and other Technical & Administrative Support staff.
• Typically reports to dean or vice president level. Represents executive and department to the public, employees, and students. Establishes priorities for inquiries; brings inquiries to resolution and/or delegates appropriately to ensure proper handling.
• Oversees planning unit administrative processes and coordinates internal and external communications.
• Coordinates multifaceted calendar of appointments including the determination of appropriate meeting length, location, and participants.
• Coordinates or completes special projects. Represents executive in meetings and/or committees. Acts in the absence of administrator to perform high level administrative duties.
• Researches and analyzes complex problems and provides recommendations for resolution.
• Develops and monitors protocol for handing and maintaining confidential materials.
• Prepares and monitors budget and other financial documents for a planning unit. Maintains accountability for budget expenditures.

Minimum Qualifications

Knowledge of technical and practical administrative concepts, processes, and methods typically obtained by a high school degree or GED or equivalent and a minimum of 5 years administrative support experience. An equivalent combination of education, training, and experience is acceptable.

Specific knowledge, certifications, and licensure will apply at the position level.

Preferred Qualifications

Experience handling sensitive information and complex student situations.

Planning Unit

Vice President for Student Affairs

Department

Dean of Students

Employment Type

full-time regular

Advertised Salary

AFSCME 3200 |15|: $19.38– $24.70 per hour

Employees also enjoy a generous benefits package such as paid holidays, sick time, personal time, a tuition waiver up to 100% for self and dependents, a comprehensive insurance package (including but not limited to prescription, vision, dental, and life insurance), an excellent retirement plan with up to a 14% company contribution, and more. Additional information is available at https://www.ohio.edu/hr/benefits