"Executive Assistant"

Job no: 526454

Work type: full time

Location: Sydney, NSW

Categories: Administration, Student Services

• Employment Type: Full-time (35 hours per week)
• Duration: Fixed Term Contract until Jan 2026
• Remuneration: From $100k-$107k + 17% Super and leave loading
• Location: Kensington, NSW

About UNSW: 

UNSW isn’t like other places you’ve worked. Yes, we’re a large organisation with a diverse and talented community; a community doing extraordinary things. Together, we are driven to be thoughtful, practical, and purposeful in all we do. Taking this combined approach is what makes our work matter. It’s the reason we’re one of the top 20 universities in the world and a member of Australia’s prestigious Group of Eight. If you want a career where you can thrive, be challenged and do meaningful work, you’re in the right place. 

Why Your Role Matters: 

The Executive Assistant (EA) plays a crucial role within the Future Students Office in providing executive support to the Executive Director. Reporting to the Executive Officer and working collaboratively alongside senior management, this role will coordinate executive time, appropriate resources and provide professional documentation support in line with the needs and requirements of the Future Students team and university policies and procedures. 

In addition, the EA will work in an agile and proactive way to facilitate everchanging priorities and deliver quality service to all internal and external stakeholders. It is vital that this role responds to complex enquiries using judgement and initiative while using considerable technical skills and discretion when making decisions on behalf of the Executive Director.   

Specific accountabilities for this role include:  

• Act as the first point of contact for internal and external stakeholders, maintaining effective channels of communication, interpreting requests and correspondence to prioritise. 
• Undertake diary, email and document management, including the monitoring and prioritising of emails and assisting with the preparation of responses.  
• Coordinate expense management in line with the UNSW Expense Policy. 
• Coordinate travel bookings, room/facility bookings, catering, stationery and IT equipment requirements in line with UNSW policy and procedures. 

Who You Are: 

• Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience. 
• Strong written and verbal communication skills, with a high level of attention to detail for deliverables produced. 
• High level organisational skills with proven ability to deal with multiple tasks, establish priorities and meet deadlines.  
• Excellent interpersonal skills with ability to liaise effectively with all levels of staff and external stakeholders. 
• Advanced level of computer literacy, working with a range of computer systems and applications, including MS Office (Word, Excel, PowerPoint), MS Teams, Adobe Creative Cloud, Trello/Confluence. 
• Superior time management skills, with a demonstrated ability to respond to changing priorities, manage multiple tasks and meet competing deadlines by using judgement and initiative. 
• Proven organisational skills and the ability to operate autonomously while demonstrating strong initiative and a proactive approach to driving process improvement. 
• An understanding of and commitment to UNSW’s aims, objectives and values in action, together with relevant policies and guidelines. 
• Knowledge of health & safety (psychosocial and physical) responsibilities and commitment to attending relevant health and safety training. 

How to Apply: 

Make each day matter with a meaningful career at UNSW. Submit your application online before Thursday 22nd August at 11.55pm. 

Please upload your CV and Cover Letter addressing the selection criteria and your suitability.  

Please note that we will be assessing and progressing applications immediately, don’t delay, apply now. 

Get in Touch (for job related queries only – applications will not be accepted if sent to the contact listed): 

Chloe Gane – Talent Acquisition Consultant  

chloe.gane@unsw.edu.au 

UNSW is committed to evolving a culture that embraces equity and supports a diverse and inclusive community where everyone can participate fairly, in a safe and respectful environment. We welcome candidates from all backgrounds and encourage applications from people of diverse gender, sexual orientation, cultural and linguistic backgrounds, Aboriginal and Torres Strait Islander background, people with disability and those with caring and family responsibilities. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff. 

Position Description

Advertised: 01 Aug 2024 AUS Eastern Standard Time

Applications close: 22 Aug 2024 AUS Eastern Standard Time