"Secretary for Athletics Department"

Job Details

Posting Details

Position Information

Job Title
Secretary for Athletics Department

Posting Number
S1596P

Pay Range
The compensation for this appointment will range from $23.00 to $24.00 hourly and reflects what California Baptist University reasonably expects to pay for this staff appointment. Actual compensation may vary based on the qualifications and experience of the applicant, as well as market conditions. In addition to wages, CBU offers a robust suite of employee benefits.

Position Summary Information

Summary
To assist in the overall operation of the Athletic Office under the direction of the Office Manager by performing the following duties.

Essential Duties and Responsibilities
Other duties may be assigned.

1. Serves as secretary for the Athletic Department with greeting visitors to the office and providing information and materials.
2. Assists Office Manager in various tasks, assists with special projects as necessary.
3. Organizes and maintain file system and files correspondence and other records.
4. Responsible for assisting coaches in team travel, i.e. meal money requests, airfare, hotel etc.
5. Answers phones and performs general office duties.
6. Processes and distributes incoming mail for the staff.
7. Make copies of correspondence or other printed materials.
8. Assists the compliance office and athletics department in monitoring NCAA rules and procedures as advised in on-going training sessions, and one-on-one compliance education.
9. Prepares and processes all invoices into requisitions and financial spreadsheets for coaches and staff.
10. Reconcile, code, and input credit card accounts.
11. Coordinate and track new hire paperwork for student workers.
12. Review new hire paperwork to ensure accuracy, completeness, and compliance.
13. Understand and agree to abide by the mission of CBU and the CBU Athletics Department.

Supervisory Responsibilities
This position could be responsible for assigning work and/or giving direction to part-time Student Workers, in order to complete office work assignments.

Other Knowledge Skills and Abilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Demonstrated ability and willingness to live and uphold the University’s Christ-centered mission and values.
• Skill in the use of personal computers and related software applications.
• A thorough knowledge of: Business English and arithmetic; general office methods, procedures and practices.
• Ability to read and write at a level appropriate to the duties of the position.
• Ability to make administrative/procedural decisions and judgments.
• Ability to plan, develop, and coordinate multiple projects.
• Ability to gather data, compile information, and prepare reports.
• Ability to maintain confidentiality.
• Excellent telephone courtesy, knowledge and experience.
• Strong organizational skills and detail oriented.
• Ability to relate positively and effectively with a diverse faculty, staff, and student body.
• Ability to develop and maintain recordkeeping systems and procedures.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand, walk, and sit; and requires sufficient hand, arm, and finger dexterity to operate a computer keyboard or other office equipment. Requires visual acuity to read words and numbers; and speaking and hearing ability sufficient to communicate in person or over the phone. The employee must occasionally lift and/or move up to 15 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. Work normally performed in a typical interior/office work environment, with minimal exposure to health or safety hazards.

Education and/or Experience
High school diploma or general education degree (GED); and one to three months related experience and/or training; or equivalent combination of education and experience.