"Senior Administrative Assistant"

Job Details

Location: San Marcos, TX

Texas State University

Senior Administrative Assistant

Posting Number: 2026206

Location: San Marcos

Department: Institutional Compliance

Recruitment Type: Open Recruiting

Job Type: Full-Time

Monthly Salary: $4,166.67

Job Category: Non-Exempt

Required Qualifications:

• High school diploma
• Minimum of 2 years of experience in administrative support work
• Ability to organize, manage, and prioritize deadlines and projects
• Experience with fiscal and/or budget management
• Advanced level experience using Microsoft Office Suite
• Ability to develop and maintain accurate and comprehensive, confidential records and files
• Ability to coordinate a variety of work activities and work as part of a team

Preferred Qualifications:

• Bachelor’s degree with Administrative Assistant experience
• Three years of experience in secretarial or administrative support work
• Experience as an administrative assistant in a higher education setting
• Knowledge of Equal Opportunity and Title IX

Job Description:

Responsible for providing administrative officers with assistance regarding administrative matters.

Job Duties:

• Responsible for organizing and tracking all case correspondence, maintaining confidential files, tracking case timelines, drafting responses for open records request, and preparing quarterly and annual reports.
• General administrative responsibilities: Open Office and serves as front line reception in highly professional manner. Answer multi-line phone, screen calls, take and deliver detailed messages, maintains the office and Director’s calendars, organizes trainings, and schedules meetings.
• Addresses and resolves routine problems with the business or academic unit; apply internal and external policies and procedures during the resolution of problems.
• Create routine correspondence (i.e., letters, emails, etc).
• Utilize technology to develop, enhance, and maintain web sites, reporting programs and applications.
• Assist with creating training content, departmental marketing, and promotional materials, and coordinating awareness campaigns.

Job Open Date: 12/17/2025

Job Close Date: 01/09/2026

Open Until Filled: No

Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start: 8:00AM

Normal Work Hours End: 5:00PM

Quicklink: https://jobs.hr.txstate.edu/postings/55480

For a detailed description of this position and to apply, visit https://jobs.hr.txstate.edu/postings/55480 or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340.