"Senior Course Administrator"

About the role

You will be responsible for the administration of the International Politics Summer School, a two-week residential programme, and will also assist in the administration and delivery of the Oxford Experience programme, which is a seven-week residential summer school and the largest summer programme offered by the Department. The role will involve dealing with student enquiries, course bookings, liaising with the host colleges, booking field trips and transport, and working with the tutors on the preparation and delivery of the programmes.

You will have significant experience of working in an office, with excellent administrative and event/course organisation skills, accuracy and attention to detail, and an ability to work collaboratively and flexibly within a team. You will have sound judgement and an ability to adhere to established procedures and protocols, which will allow you to work with minimal supervision, while seeking guidance as required. Discretion and a professional and helpful manner in dealing with a wide range of people over the telephone, via email or in person are essential.

You must be competent in a range of MS Office applications and be willing to use technology to the fullest to reduce administrative processes. Some knowledge of the workings of the University of Oxford would be advantageous, as would knowledge of the city of Oxford.

The normal working hours are 09.00-17.18, Monday-Friday, with an hour for lunch each day. During the seven weeks in which the summer schools are running you will need to adjust your working week and work additional hours, normally all day on Sunday and Friday evening each week. Such hours will be paid as time off in lieu or in line with the University’s policy on overtime.

This is a full-time position, available on a permanent contract.

About you

You should have a solid background in student administration, with excellent organisational and time management skills.

You will be experienced in the preparation and delivery of residential summer schools for international participants, as well as short courses and other events. You will have considerable experience of coordinating events in person and responding to queries by email, as well as face-to-face and over the phone. It is essential that you will be comfortable interacting with a diverse range of people of all ages and nationalities. Experience with financial arrangements such as preparing course budgets is also essential.

Flexibility is important, as you may be required to take on additional administrative responsibilities related to course administration. Strong attention to detail, a collaborative working style, and the ability to manage multiple tasks efficiently are crucial.

About us

The Department provides opportunities for people from a wide variety of backgrounds to benefit from the University’s rich and unique resources. We are ambitious and forward-thinking, with a strong sense of identity and community. Our mission is to inspire people locally, nationally and globally by extending access to Oxford’s world-class teaching and resources through flexible and inclusive opportunities for study and research.

Colleagues uphold the Mission, Vision and Values of the Department and actively promote a culture of equality, diversity and inclusion.

What we offer

Your happiness and wellbeing at work matters to us, so we offer a range of family friendly and financial benefits including:

• An excellent contributory pension scheme
• 38 days’ annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Membership to a variety of social and sports clubs
• Discounted bus travel and Season Ticket travel loans

Application process

You will be required to upload a covering letter/supporting statement, CV and the details of two referees as part of your online application.

To make informal enquiries about the post please contact recruitment@conted.ox.ac.uk

The closing date for applications is 12 noon on 2 February 2026.

Interviews will take place during week commencing 9 February 2026.

Bring your expertise to the University of Oxford and be a part of a community that values creativity, diversity, and excellence.

The University of Oxford is an equal opportunity employer and welcomes applications from individuals regardless of their background.

Salary: £32,108 - £37,338 per annum

Location: Oxford Lifelong Learning, Rewley House, 1 Wellington Square, Oxford, OX1 2JA