Senior Events Manager

Position Information

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university...

Salary Range: Commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: Applications will be accepted through 11:59 PM CDT on 5/5/2026...

Required Application Materials:

• Resume is required.
• Cover letter is preferred.

Job Summary

The Senior Events Manager plans and coordinates support operations for a large volume of events for a large facility or department. The position develops and directs events that supports the organization's strategic goals and objectives, while being responsible for event objectives and requirements, budgets, vendor contracts and management, transportation, facilities, catering, signage, communications equipment, and other aspects of events. This role coordinates event activities and monitors the effectiveness and return on investment. Additionally, this position provides administrative support functions, including calendar management, meeting coordination, preparation of agendas and materials, documentation of meeting outcomes, and maintenance of program records and reporting documentation.

Core Responsibilities

1. Schedules and supervises events and coordinates technical, physical, and other required support.
2. Initiates, plans, schedules, and manages on- and off-site university events, including coordination/procurement of locations, facilities, technical services, supplies, marketing, publicity, and personnel.
3. Coordinates work orders and maintenance for event rooms or equipment.
4. Coordinates financial transactions, including budget tracking, invoicing, billing records, and payroll. Monitors accounts for events.
5. Ensures sufficient support personnel are hired, trained, and available.
6. Acts as a liaison with internal and external customers and agencies to coordinate and facilitate co-sponsored events.
7. Communicates information regarding facility use, program operations, and campus policies, regulations, and procedures to customers and the University community.
8. Creates, develops, and produces marketing materials for events, including posters, flyers, programs, and other advertisements.
9. Approves advertisements submitted by internal or external customers for advertisement in university-approved posting areas.
10. Prepares reports and statistical information to evaluate the success of events and provide actionable insights for future strategic planning.
11. Performs other duties as assigned.

Required Qualifications

• High School Diploma, Vocational Training or Apprenticeship in a related field.
• At the department's discretion, a Bachelor's degree may be substituted for experience on a one-for-one basis.
• Five (5) years of related work experience.
• This position requires the ability to maintain the security and integrity of UT San Antonio and its infrastructure.

Knowledge, Skills, and Abilities

• Event Management
• Logistics Management
• Budget Management
• Customer Relationship Management
• Digital Marketing
• Customer Experience Management
• Verbal and Written Communication
• Collaboration

Working Conditions

• Office environment. Ability to travel to and from meetings, training sessions, or other business-related events. Workdays, areas, and work hours may vary based on the needs of the department.

Physical Demands

• Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally. Exerts up to 10 lbs. of force occasionally.

This position will work both on campus and remotely in Texas. Travel and parking expenses are the employee's responsibility.

This position is contingent upon a successful background check...