Senior HDR Operations Officer, Scholarships
Senior HDR Operations Officer, Scholarships
- Reference number: 26166
- Term: Ongoing, full-time basis
- Remuneration: $111,341 to $120,557 pa (HEW6) (inclusive of $94,084 to $101,872 salary pa, 17% superannuation and 17.5% recreation leave loading)
- Location: Kelvin Grove (hybrid option available)
- Open to: current staff members of QUT who have ongoing full-time work rights in Australia. In support of our strategic priority of Indigenous Australian success, Aboriginal Australians and Torres Strait Islander people who are not QUT staff are also eligible and encouraged to apply.
Who are we looking for?
We are seeking a Senior HDR Operations Officer, Scholarships to join Office of Research Services, Research Portfolio, Academic Division.
As a Senior HDR Operations Officer, Scholarships, you are responsible for the provision of high-quality client services in all activities relating to higher degree by research scholarships, including support for advertising and developing new scholarship schemes, assisting with the selection of scholarship recipients, processing payment of scholarships to scholarship recipients and the recording and monitoring of fortnightly expenditure against scholarship budgets. You will work collaboratively with Graduate Research Centre staff, academic and professional staff, current and potential students, external organisations, and members of the public.
We’re offering this role as a hybrid position as part of QUT’s commitment to embracing the opportunities created by a more virtual and connected world.
About us
QUT is a major Australian university with a global outlook and a 'real world' focus. We are an ambitious and collaborative institution that seeks to equip our students and graduates with the skills they will need in an increasingly disrupted and challenged world.
The Graduate Research Centre (GRC) at QUT provides exceptional service and support to Higher Degree by Research (HDR) students. Through the provision of tailored support services, the GRC puts the student at the centre of what we do, striving to exceed the expectations of our HDR students and supervisors from admission through to graduation. The GRC includes two dedicated teams working collaboratively to provide seamless, client-focused, efficient and effective services to HDR students. The Client Services Team acts as the key point of contact and provides a high level of consistent service provision to support HDR students and supervisors during the entire student lifecycle, ensuring continuous improvement of the student and client customer experience. The Admin Services Team delivers operational services, governance and support to ensure a streamlined student research journey..
What you need to succeed
- Education, training and/or relevant experience equivalent to completion of a degree with subsequent relevant experience.
- Proven ability to administer the end-to-end lifecycle of scholarships including issuing offers, coordinating acceptance and commencement processes, processing leave and extensions, and maintaining correct financial and account coding.
- Demonstrated understanding of the Research Training Program policy contexts and experience in operationalising external and internal scholarship policies and procedures within a client-focused postgraduate administration environment, including interpretation of complex issues and provision of specialised advice.
- Demonstrated capability to apply university policies, manage competing deadlines, maintain precise records, and deliver high quality administrative support in a fast paced environment.
- Excellent knowledge of the broad administrative processes of HDR student administration and financial accounting.
- Established organisational skills and digital literacy including the ability to successfully utilise word processing software, spreadsheets, and large corporate databases such as TechnologyOne’s Student Administration Management System (SAMS), Studylink, and Business Objects.
- Demonstrated commitment to equity, diversity and Indigenous Australian engagement.
Life at QUT
We're committed to building a culture that fosters connection between people and purpose. Beyond personal and professional fulfillment, a career at QUT offers:
- A healthy work-life balance with a blend of on-campus and off-campus work arrangements for applicable positions.
- Competitive remuneration with up to 17% superannuation and leave loading of 17.5%.
- Generous parental leave including primary carer parental leave of up to 26 weeks (including 17% super).
- Stay healthy with Fitness Passport and enjoy discounted rates on private health insurance.
- Purchased Leave Scheme - up to 8 extra weeks.
- Salary Packaging Scheme for additional superannuation contributions, vehicle leasing, and on-campus services such as childcare, parking, and gyms.
- Numerous opportunities for professional development including leadership programs and workshops, and our study assistance scheme.
- Commitment to our Indigenous Australian staff through initiatives such as the Indigenous Australian Staff Network, Cultural and Ceremonial Leave, Staff Development Workshops, and representation on university committees.
Explore more benefits of life at QUT.
Belong at QUT
We are guided by our values of Ambition, Integrity, Inclusiveness, Innovation, and Academic Freedom and our QUT Connections in our mission to inspire and shape the next generation of change-makers.
As part of our commitment to fostering an inclusive workplace, we proudly support our Indigenous Australians Employment Strategy, aiming for an Indigenous Australian workforce participation of 3.6%. We extend a warm invitation to Aboriginal Australians and Torres Strait Islander people to join us in pursuing a rewarding career at QUT.
We believe that diversity is our strength and are dedicated to creating safe, inclusive spaces where everyone can thrive. We strongly encourage individuals from diverse cultures, ages, linguistic backgrounds, sexual orientations, and gender identities, and those who are living with disabilities to apply for positions at QUT.
At QUT, diversity is not just embraced—it's celebrated. See our commitment
How to Apply
Discover the possibilities that await with a career at QUT. If you're ready to embark on a journey of innovation and opportunity, we're excited to meet you.
Find out more about this position and submit your application by clicking 'Apply' or the link below.
View the job details at: Senior HDR Operations Officer, Scholarships
Job opens: 24-Apr-2026
Applications Close: 14-May-2026 at 11.30pm
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