"Senior Program Coordinator"

Position Summary

Rutgers, The State University of New Jersey is seeking a Senior Program Coordinator for SA – Student Centers & Activities. Reporting directly to the Executive Director for Student Centers and Activities, the Senior Program Coordinator provides central administrative and programmatic support to the Executive Director and the Department at large by organizing, coordinating, and supervising daily administrative and programmatic operations among 9 areas: Student Centers, Meetings and Events, Campus Programs, Student Involvement and Leadership, Volunteer Engagement, Technical Services, WRSU Radio Station, and the Esports Center.

Key Duties:

• Coordinates the administration of assigned Department wide programs, projects, and processes to ensure consistency and effective coordination and implementation of stated goals, agreed to decisions and directives, and strategic initiatives.
• Prioritizes and supervises work, resolves routine conflicts and issues, prepares and implements administrative guidelines and procedures, and provides oversight and facilitation of assigned areas.
• Provides routine and non-routine information and explanations to students, staff, faculty, guests, and clients.
• Creates informational materials; provides general support for Department via research, analysis, and proposal data.
• Gathers, prepares summaries, reviews, and tracks departmental budgets to provide the Executive Director and Directors with appropriate, accurate, and timely financial data.
• Coordinates the collection of areas budget submissions to help develop Departmental budget.
• Creates and implements Student Center and Activities wide programs and events as assigned.
• Advises and/or supervises student leaders, student employees and/or student organizations. Assists in the creation, direction and support to the centralized departmental training programs, including pre-service, in-service and staff development for the student leadership.
• Completes work consistent with a broad understanding of the mission, vision, role, and goals of Student Centers and Activities.
• Serves as liaison within and outside the Department including the Business Offices, Facilities, retail and food vendors, and external contractors and service providers.
• Works under general supervision of the Executive Director, within established work parameters, with few direct instructions.

Minimum Education and Experience

Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of program design and execution, coordination, organization, facilitation, report analysis, writing, promotion/outreach and, effective customer service practices. Two (2) years of relevant experience in a program coordination or administrative function and experience supporting directors, senior administrator, or equivalent.

Equipment Utilized

Microsoft Suite (Word, Excel, Teams). EMS. Marketplace.

Physical Demands and Work Environment

Ability to lift 20lbs.

Special Conditions

Ability to work outside of normal hours for programs, events, and meetings to support the mission of the department. Clean Driving Record.