"Small Construction Project Coordinator"

Small Construction Project Coordinator

Company: University of Colorado Boulder

Category: Maintenance and Trades

Type: Full-Time

Requisition Number: 70716

Location: Boulder, Colorado

City: Boulder

State: Colorado

Employment Type: University Staff

Schedule: Full-Time

Posting Close Date: 30-Mar-2026

Date Posted: 23-Mar-2026

Job Summary

Facilities Management at CU Boulder encourages applications for a Small Construction Project Coordinator! This role provides administrative and coordination support to the Facilities Management Small Construction team and supports the successful delivery of capital, non-capital, and deferred maintenance projects across campus by ensuring compliance with university and State of Colorado processes. The role maintains accurate project documentation, and facilitates effective communication among team members. The position plays a key role in advancing the university's mission by supporting the development and maintenance of high-quality campus facilities.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

Facilities Management is responsible for the overall physical development and maintenance of campus. The mission of the department is to provide a safe physical environment that promotes the advancement and transfer of knowledge!

What Your Key Responsibilities Will Be

Project Coordination and Administrative Support

• Assist project managers in the establishment and execution of construction and renovation projects, ensuring alignment with relevant standards.
• Prepare and manage project documentation, including solicitations, procurement, contracts, design review materials, permits, submittals, Requests for Information, change orders, and amendments.
• Track project progress, schedules, and results using university-approved project management tools.
• Responsible for procurement within the CU Boulder Marketplace system and assist with the processing of invoices and pay applications.
• Support project closeout activities, ensuring documentation is complete and follows State Buildings Program requirements.
• Identify and recommend process improvements to enhance efficiency and service delivery within D&C and Operations.

Partner Engagement and Communication

• Be a liaison between Operations, D&C and campus departments, architects, engineers, contractors, consultants, and regulatory agencies.
• Coordinate meetings, design reviews, and communications to ensure timely decision-making, project alignment, and provide clear, timely updates to collaborators.
• Assist in onboarding new project staff to CU Boulder's project management and project coordination protocols, systems, and processes.

Data Management and Reporting

• Maintain accurate project records and documentation logs. Prepare and distribute information on budgets, schedules, and work plans in collaboration with project managers as needed.
• Assist in preparation of reports and dashboards for leadership and partners.
• Collaborate with project managers to support financial tracking and reconciliation.

What You Should Know

This position has the ability to work in a hybrid work format and has an anticipated work schedule of Monday - Friday during regular business hours.

What We Can Offer

The salary for this position is $67,600 annually.

Benefits

At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage program.

Be Statements

Be driven. Be proactive. Be Boulder.

What We Require

Bachelor's degree and one year of experience supporting project or event management or construction administration. An equivalent combination of education and experience in project coordination, construction, or a related field can substitute for the degree on a year-for-year basis.

What You Will Need

• Strong organizational, communication, and customer service skills.
• Proven skills in time management and management of multiple priorities.
• Proficiency in Microsoft Office Suite and project management software.

What We Would Like You to Have

• Familiarity with CU Boulder and/or State of Colorado project management policies and procedures.
• Experience with State Buildings Program documentation and procurement processes.
• Knowledge of construction project lifecycles and terminology.

Special Instructions

To apply, please submit the following materials:

1. A current resume.
2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by March 30, 2026, for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.