"Sr. Associate Athletic Director, Business & Finance"

Position Overview

In conjunction with the Director & Deputy Director of Athletics, Recreation & Physical Education, this position will direct, plan and organize UMBC’s 17 intercollegiate athletics programs and support functions. Provide overall direction and support for a full-time staff and approximately 75 coaches and administrators. This position will ensure program operations are of high quality and integrity and are functioning in support of the overall University vision, mission, and values. The incumbent will be responsible for the fiscal management and oversight of all accounting, budget and financial reporting functions within the Department of Athletics, working closely will all central processing entities on campus. This position is responsible for monitoring all financial aspects of the Athletic Department, including development and oversight of team and administrative budgets, accounts payable, accounts receivable, travel, property control and all required financial reports. This position will be responsible for analysis and preparation of recommendations for financial plans, including annual resource allocations, future requirements, and operational forecasts. The incumbent will perform internal audits and monitor organizational performance including necessary checks and balances on financial function activities to ensure controls are operating as designed. Additionally, this position will develop and implement business processes and practices to support these functions. There will be a heavy focus on the management of all phases of the athletic department budget; including planning, preparation, forecasting and reporting.

Responsibilities

• Involvement in monetary guarantees and/or NCAA stipends and assistance with preparation of various contracts as necessary
• Furnish any budgetary documents needed for NCAA, University System of Maryland Board of Regents (BOR) America East conference (AEC), state and governmental offices and to ensure that they are submitted to appropriate offices in a timely manner
• Assist with preparation of surveys, reports, etc., for NCAA, BOR, AEC and others as requested
• Evaluate athletic travel expenditures to ensure compliance with UMBC, BOR and NCAA regulations
• Monitor requisitions to ensure expenditures are allowable and properly coded
• Perform other duties as assigned
• Direct and manage the Athletics Department’s $18M operating budget
• Oversee accounting, financial reporting, purchasing, and payroll functions for Athletics.
• Provide timely financial analysis, multi-year forecasting, and progress reports to Athletics leadership and UMBC administration.
• Manage internal controls and coordinate external and internal audits.
• Oversee all daily Athletics business office operations, including purchasing, accounts payable, and financial reconciliation.
• Manage the execution, compliance, and renewal of game contracts, operational agreements, and partnerships with external vendors.
• Ensure accurate and efficient processing of revenue and expenses across all units.
• Lead Athletics HR functions, including recruitment, hiring processes, onboarding, and employee relations.
• Ensure compliance with University and Athletics HR policies, procedures, and employment standards.
• Partner with University HR on performance management, conflict resolution, and professional development initiatives for staff and coaches.
• Oversee team, coach, and staff travel policies and procedures.
• Ensure cost-effective, compliant, and efficient travel arrangements in alignment with University guidelines.
• Continuously evaluate travel practices for operational improvement and fiscal responsibility.
• Serve as a member of the Athletics Executive Leadership Team, contributing to long-term strategic planning and operational decision-making.
• Provide leadership, mentorship, and supervision to assigned staff, promoting a culture of accountability, teamwork, and high performance.
• Represent Athletics in University-wide financial, administrative, and strategic discussions.

Please note: Work may be required on evenings and weekends.

Required Minimum Qualifications

• Bachelor’s Degree
• Seven years of experience in Business Finance, Accounting or comparable experience

Preferred Qualifications

• Master Degree - Business, Finance, Accounting or Equivalent Degree
• 10 Years experience working in a NCAA Division I Business Department or relevant competencies

Salary

$107,197 to $120,882, depending on qualifications and experience.

Benefits

UMBC offers a rich benefits package. Regular and grant funded regular positions: Generous Leave which includes accruing: 22 Days of Annual Leave, 15 Days of Sick Leave, 15 Holidays, 3 Personal Days. Tuition Remission: 8 credit hours per semester, Tuition remission at UMBC for eligible dependents after two years of FT employment. Additional Benefits: Life and disability insurance, Retirement plans (including the choice of joining the pension plan), Professional development opportunities, Wellness opportunities, & Much more.

Special Instructions to Applicants: Upload a cover letter and a resume.

Department: Athletics