"Sr Coordinator for Advancement-University Programs"

Hiring Department

Alumni

Job Description

This role supports the Office of Advancement – University Programs (UP), which includes Gift Planning, Regional Advancement, Corporate Relations, Foundation Relations, Graduate Education, Student Success, and the Chancellor’s Fund for Excellence. The Senior Coordinator ensures that engagement goals are met in alignment with university priorities, timelines, and budgets. As part of the shared services support team, this position interacts regularly with alumni, donors, students, faculty, staff, and other stakeholders.

Key Responsibilities

Donor Engagement & Support

• Coordinate donor engagement activities and events, including campus visits and advisory committee/society meetings (e.g., Gift Planning Advisory Committee, Legacy Society, Chancellor’s Society, Corporate Roundtables).
• Manage logistics for visits and events: scheduling, room reservations, parking, travel, catering, agendas, and materials.
• Support special solicitation projects (e.g., LYBUNT outreach, near-qualifier campaigns), marketing distribution, and webinar logistics.
• Assist with stewardship efforts, including impact reports and interim grant/gift reporting.
• Collaborate with UP team leads and MarCom to manage social media platforms and create/edit posts.

Research & Data Management

• Use MU databases and CRM to track corporate and foundation interactions, including philanthropy, recruiting, research, vendor relationships, and alumni connections.
• Conduct funding searches using tools like Pivot and Foundation Directory; make strategic recommendations based on eligibility and competitiveness.
• Monitor MU publications for notable research or projects with potential for external funding.
• Maintain and update team web pages (e.g., Foundation Relations’ Upcoming Opportunities and Early Career pages), including deadlines, guidelines, and descriptions.

Administrative Support

• Provide administrative assistance: scheduling, calendar management, travel booking, conference registration, expense processing, and One Card reconciliation.
• Enter contact reports and proposals into CRM, primarily for Corporate and Foundation Relations (CFR and FR) fundraisers.
• Register for online funding portals and assist with funding request submissions.
• Support proposal endorsement/nomination processes: scheduling, securing signatures, and drafting cover letters and cover sheets.
• Manage Teams: maintain naming conventions, document retention plans, and organize project folders in all Teams Channels created for University Programs.

Shift

Monday–Friday, 8:00 a.m.–5:00 p.m.

Occasional travel and evening or weekend events required

Minimum Qualifications

A Bachelor's degree or an equivalent combination of education and experience and at least 1 year of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

2–4 years of experience in a similar role, ideally in higher education or nonprofit setting, with knowledge of advancement, fundraising, donor relations, and event coordination.

Proficiency with CRM systems, strong analytical and research skills, and competence in Microsoft Office and collaboration tools are essential.

Demonstrated the ability to manage complex events and multiple priorities with attention to detail, along with excellent written and verbal communication skills for engaging donors, alumni, and leadership.

Anticipated Hiring Range

Anticipated Hiring Range: $21.75 - $25.00 per hour
Grade: GGS 008
University Title: Advancement Associate II
Internal applicants can determine their current grade and university title by accessing the Job Information page through the Additional Employee Info tile in myHR.

Other Information

Our benefits:
As one of Missouri’s largest employers, MU staff members enjoy exceptionally competitive health, PTO and retirement plans. A few highlights:

• Health Insurance -Three plans to choose from, including our Custom Network Plan; a cost-effective insurance option that utilizes our extensive network of MU-affiliated hospitals, clinics and pharmacies.
• HSA - UM provides between $400 - $1200 in contributions to health savings accounts, depending on plans and dependents
• Dental - 100% coverage for preventative care, with no restrictions on network or non-network providers
• Vision - $0 copays on frames and contact lenses along with a $140 allowance, and a $10 copay on yearly eye exams.
• Retirement - UM will match 100% of up to 8% of eligible pay contributed to a 457(b), with a three-year vesting period on University contributions.
• Tuition Assistance - Up to 75% of tuition and supplemental fees waived for employees, and 50% waived for spouses and dependents
• Time Off – Personal time off (PTO) as well as 10 paid holidays.
• Winter Break - The university observes a paid holiday for the period between Christmas Day and New Year’s Day.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.