"Sr. Grants & Contracts Analyst"

We are seeking a Sr. Grants & Contracts Analyst who will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to, proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout.

This position works independently on a variety of grants/contracts that range from moderately to highly complex. These grants, contracts and awards may involve highly detailed budgets, multiple projects, cores and subawards, investigator-initiated projects, consortiums, DOD requirements, higher complexity foundation grants and pharmaceutical company sponsored clinical trials. While this role may assist with aspects of non-sponsored funds, the primary focus of this position is to ensure timely, effective, and efficient management of sponsored funding.

Specific Duties and Responsibilities

Pre-Award (10%)

• Review and approve sponsored project proposals forwarded to the departmental Sponsored Projects Office. Review is based upon accuracy, content, and adherence to institutional, government, and other sponsor guidelines.
• Review budget justification for appropriateness and completeness of content. Compare budget detail to budget justification for consistency.
• Verify compliance with sponsoring organizations' guidelines and university policies and procedures. Assist divisional staff and/or Principal Investigators in completion of required information.
• Work with investigators and budgetary staff to improve content and presentation.
• Confirm that anticipated promotions and other increases are calculated into the cost of the project.
• Ensure IRB protocol numbers and approval dates are valid and appropriate human subject compliance training has been completed by key personnel. Ensure animal protocol numbers are valid.
• Assist in the coordination of large multi-center proposals, review and approve sponsored budgets, budget justifications, and other required administrative data.
• Track proposals and other documentation through signature/approval processes.
• Assist in pre-award coverage for Department of Medicine divisions.
• Confirm that anticipated promotions and other increases are calculated into the cost of project.

Post-Award (90%)

• Manage related post-award processes, including award setup, review, account setup verification and ensuring labor distributions are accurate.
• Ensure that post-award responsibilities are completed, including distribution of budgets, account reconciliation, labor distribution, effort reporting, cost transfers, invoice processing, and that subcontract documents are in order.
• Partner with research coordinators for commercial clinical trials to ensure invoices are submitted timely for all variables of patient enrollment and trial closeout.
• Assist with contract and grant closeouts, e.g., follow up with progress reports, invention reports, financial status reports, and documents related to training grants.
• Advise the Division Director and faculty and relevant department personnel on changes in sponsored research policies.
• Facilitate and/or produce specialized sponsored projects reports utilizing institutional or departmental systems for various faculty, directors, administrator, and Chair.
• Assist with submissions of required agreements, e.g. data use, material transfer, non-disclosure, confidentiality and clinical research.
• Assist with sub-award setup, GR/IR issues, and IRB fees.
• Responsible for account reconciliation process for selected faculty.
• Responsible for compliance of monthly reconciliation of assigned accounts; review of high risk-sub-awards.

Additional Financial Responsibilities

• Assist with the analysis of programs, including productivity and fiscal performance for incorporation into short and long range financial, operational and strategic planning.
• Serve as a department liaison with university and hospital areas, e.g. School of Medicine Central Finance, Office of Research Administration, Research Accounting, Office of the Dean, JHU Controller's Office, Tax Office, and JHH Finance Office.

Minimum Qualifications

• Bachelor's Degree.
• Four years of related experience in sponsored research and/or financial positions.
• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
• Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

Technical Qualifications and Specialized Certifications

• Knowledge of external federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.

Preferred Qualifications

• Experience in an academic or medical setting.

Classified Title

Sr. Grants & Contracts Analyst

Role/Level/Range

ATP/04/PD

Starting Salary Range

$62,900 - $110,100 Annually ($90,000 targeted; Commensurate w/exp.)

Employee group

Full Time

Schedule

M - F 8:30a - 5p EST

FLSA Status

Exempt

Location

Remote

Department name

SOM DOM Hematology

Personnel area

School of Medicine