Staff Assistant Ii, Wellness

Staff Assistant II, Wellness

R0010398
Tampa

Wellness Services at the University of Tampa has a position available for a Staff Assistant II. Under general supervision, this position performs administrative duties which include maintaining department accounts, compiling information and analyzing data, and preparing reports; coordinates activities of a department project or program; coordinates department computing and software resources, including web activities; prepares and processes correspondence, agendas, general papers, manuscripts, and/or publication materials; prepares purchasing and timekeeping information; provides administrative support for department and relevant student organizations; and supervises front desk student staff.

As a member of the Office of Student Affairs, this position will uphold the values of data-informed practice, sense of belonging, overall well-being, professional staff development, retention and persistence, and Spartan Ready® culture.

Responsibilities

Administrative & Office Management

• Prepare and process confidential correspondence, reports, agendas, meeting minutes, contracts, schedules, and grants; draft routine emails, memos, and letters.
• Manage front desk operations and maintain a clean, organized, and functional reception area, conference room, break room, and storage spaces.
• Answer and route phone calls; manage departmental calendars; schedule appointments and meetings; take and distribute meeting minutes.
• Arrange conferences, meetings, and special events; prepare meeting materials; coordinate travel arrangements and process expense reports.
• Monitor and maintain office inventory and supply orders.

Data, Budget, & Technology Management

• Maintain departmental databases, budgets, and purchasing and accounting records; ensure accurate cash controls and billing processes.
• Manage accounts receivable systems; process personnel records for professional and student employees.
• Support onboarding for new staff and student employees.
• Gather, research, and analyze data for departmental reporting and decision-making.
• Maintain and update departmental web pages.
• Support departmental computing and software systems, including the online alcohol and other drug assessment program and mandatory incoming-student prevention programs.

Program & Event Coordination

• Regularly coordinate activities for department projects, programs, and events.
• Coordinate reservations, requests, and logistical support for peer education programs and student spiritual organizations.
• Assist with promotional efforts, including printing materials, ordering educational supplies, and maintaining inventory of pamphlets and giveaways.

Student Staff Supervision

• Hire, train, supervise, and provide guidance to student staff.

Professional Development & Technology Adoption

• Attend trainings and actively learn and utilize university-wide systems and department-specific technology platforms such as Workday, Navigate, Qualtrics and Vector Solutions.

Qualifications

• High school diploma or equivalent; supplemented with related coursework, and one (1) year of related work experience.
• Knowledge of office practices and procedures.
• Knowledge of computing hardware and software resources, including web activity.
• Interpersonal/human relations skills.
• Verbal and written communication skills.
• Program coordination and organization/planning skills.
• Accounting and bookkeeping skills.
• Ability to compose and edit correspondence.
• Ability to prepare reports and publications.
• Ability to manage multiple tasks simultaneously.
• Ability to type and operate personal computer, various software programs, and modern office equipment.
• Ability to maintain confidentiality.
• Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday, Microsoft Office and website platform.

Required Attachments

• Cover Letter
• Resume

Work Schedule

Monday through Friday, 8:30 a.m. to 5:30 p.m.
Summer - Monday through Thursday, 8:00 a.m. to 5:30 p.m.

Background Check Requirements

Finalists may be required to submit to a criminal background check.