Staff HR & Academic Personnel Staff

Department Summary

The Institute of the Environment and Sustainability moves science to action on the front lines of environmental progress. Using Los Angeles and California as a testbed, IoES develops solutions for the broader world-and our commitment to effective communication ensures that those ideas are heard. With our research centers and field stations, plus extensive partnerships across UCLA, IoES has local, national and global reach. We work closely with campus leaders such as the Emmett Institute on Climate Change, the Luskin Center for Public Policy and the Anderson School of Management. These collaborations bring together diverse talent to focus on today’s most urgent environmental problems.

Position Summary

The Staff HR & Academic Personnel Specialist provides primary support to the Staff HR & Academic Personnel Manager and the Chief Financial and Administrative Officer for the Institute of the Environment & Sustainability, supporting both Staff Human Resources and Academic Personnel functions as well providing general administrative support.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Proficiency using MS Word, Excel, and Outlook (Required)
• Ability to prioritize job functions to meet deadlines, ensure smooth workflow and handle multiple tasks simultaneously and with equanimity (Required)
• Ability to compose, edit and proofread materials using proper grammar, syntax and punctuation (Required)
• Ability to communicate clearly and effectively (Required)
• Ability to maintain strict confidentiality and act on sensitive issues with tact and diplomacy (Required)
• Ability to establish and maintain cooperative working relationships with coworkers, faculty, all levels of campus and University administration and the general public (Required)
• Demonstrated analytical skills to review detailed work for critical inaccuracies (Required)
• Working knowledge of University administrative and personnel-related policies and procedures, and bargaining unit contract provisions, sufficient to advise faculty, staff, students, postdoctoral scholars, and visitors. (Preferred)
• Skill in organizing and maintaining accurate and complete personnel records and filing systems. (Required)

Education, Licenses, Certifications & Personal Affiliations

Bachelor's Degree in related area and / or equivalent experience/training (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Schedule

8am to 5pm

Union/Policy Covered

99-Policy Covered

Complete Position Description