"Student Employment and Finance Assistant"

The Division of Academic & Student Affairs (DASA) is where students discover connections and community. It is where students live, where they gather, where they improve themselves, each other, and their university. DASA is where students seek guidance and support, both in and outside of the classroom. The division serves all students at NC State through three integrated components: academic affairs, student affairs, and University College. NC State wants employees to achieve their highest potential at work, learn more about our employee value proposition here. The Division of Academic and Student Affairs is the place to work for values-driven faculty and staff who are passionate about promoting the success of the whole student.

Student Media is a department of NC State University’s Division of Academic and Student Affairs. It supports NC State’s six student-run media outlets – two student newspapers, a student radio station, a yearbook, a literary magazine, and a general interest magazine – who are in turn governed by the Student Media Board of Directors, which includes student leaders, faculty, program alumni and local media professionals. As a public forum for free expression, the student media at North Carolina State University exist to inform and to entertain, first and foremost, NC State students followed by members of the surrounding community and peers in the journalism profession. Working in student media gives participants hands-on experience in the mass media which will assist them regardless of their career goals. By upholding the highest standards of journalistic ethics, the student-run media will help students become competent as ethical and responsible adults, who are enthusiastic about their future involvement in human affairs and optimistic about their future.

The primary purpose of the Student Employment & Finance Assistant position is to provide program support to the professional staff and 400+ student employees and volunteers within Student Media. Specific tasks and responsibilities include the following:

• Create and maintain records for 400+ student staff members
• Process hiring requests for 200+ student hourly and flat-rate employees within the department;
• Review and process biweekly timesheets for all flat-rate employees;
• Correct transcription errors for podcasts and videos;
• Manage all incoming and outgoing mail;
• Order office supplies for all organizations;
• Answer main office telephone line and take messages as needed;
• Reserve meeting spaces as needed;
• Meet with student leaders and professional staff to discuss hiring and payroll practices;
• Maintain standardized onboarding and offboarding procedures across the department
• Monitor and maintain the departmental email address;
• Assist with data gathering for division and university reports;
• Assist all telephone, email, and in-person inquiries and direct as necessary;
• Schedule and/or arrange meetings, travel, lodging, and parking for department personnel or visitors;
• Maintain a variety of departmental records both electronically and manually in accordance with University record retention rules;
• Recommend new procedures for streamlining administrative and operational duties or office functions;
• Perform other related duties as assigned.

The successful candidate must be able to work independently with little direction and complete work efficiently with many interruptions. This position requires onsite presence; therefore remote work is not an option.

Is Time Limited: Yes

If Yes, Appointment Length: 8 mos (9/8/2025 - 4/30/2026)

Job City & State: Raleigh, NC

Department: Student Media

Classification Title: Temporary-Clerical

Working Title: Student Employment and Finance Assistant

Work Schedule: 9 a.m.-4 p.m. Monday-Thursday (28 hours/week); 100% in-person

Minimum Experience/Education: High School Diploma or equivalency and related office experience; or equivalent combination of training and experience.

Department Required Skills: Have a working knowledge/experience using Google Suite products; Must be attentive to detail and accurate in record keeping; Demonstrated excellent communication skills; Must be a self-starter and willing to take the initiative to perform responsibilities independently; Possess strong organizational and analytical skills

Preferred Years Experience, Skills, Training, Education: Experience in academic/higher education environment

Anticipated Hiring Range: $18-20/hour

Job Open Date: 07/31/2025

Quick Link: https://jobs.ncsu.edu/postings/216174