"Student Services Advisor 2"

Department Summary

As a leading Mechanical and Aerospace Engineering Department in the country and around the world, our faculty and students conduct trailblazing research in broad interdisciplinary areas of Mechanical and Aerospace Engineering: from rockets and spacecraft, to robots, medicine, advanced materials, energy and sustainability.

Position Summary

Independently responsible for graduate affairs in the Mechanical and Aerospace Engineering Department. The Student Affairs Officer (SAO) oversees several programs for students and student groups, including Orientation, Commencement, and curriculum planning. The SAO plays an integral role in the school's academic program, with respect to communications with new and continuing students regarding academic support. In addition, candidate will be responsible for keeping information relate to students services up-to-date on the school's website. Responsible for working with Vice-chair on Lecture appointments, renewals, and maintaining the courses database. Work closely with field chairs in preparation of department schedule for the academic year and summer sessions. Maintain ABET course list outcome. Work with the Vice Chair in charge of teaching assistant assignments.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Advanced skills in Excel/computation and navigating various linked spreadsheets for scheduling data. (Required)
• Working knowledge of university and department rules and policies for undergraduate programs. (Required)
• Skill in working independently and following through on assignments with minimal supervision. (Required)
• Ability to establish and maintain cooperative relationships with staff, faculty, and administrators in the department, HSSEAS, and the university at large. (Required)
• Ability to handle confidential material and information with discretion. (Required)
• Oral communication skills to obtain or convey clear and concise information. (Required)
• Skill in analyzing information, policies, and procedures to define the problem accurately; identify relevant concerns and factors; formulate logical conclusions; recognize alternatives and their implication. (Required)
• Skill in performing multiple tasks simultaneously. (Required)
• Demonstrated skill to monitor and prioritize fluctuating work load. (Required)
• Working knowledge of HTML, the markup language and update on-line file records. (Required)
• Working knowledge of HSSEAS scheduling database and Registrar's Office OASIS database (Preferred)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree in a related area or equivalent combination of education and experience (Required)

Special Instructions to Applicants

This position will be governed by the terms and conditions in the agreement for the Student Services and Advising Professionals (“SSAP”) unit.

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Schedule

8:00 a.m. to 5:00 p.m

Union/Policy Covered

99-Policy Covered