"Study Abroad and International Programs Administrative Support Assistant - Bellarmine University"

Job Description

The Study Abroad Administrative Support Assistant assists with administrative tasks and day-to-day operations of the Study Abroad and International Programs Office. They will work closely with the Director of Study Abroad and International Programs to support international programming abroad and on-campus. This position is vital for maintaining organized records, facilitating student support, and ensuring a successful international learning experience for students and faculty. This is a part-time position, working 20 hours per week.

Essential Responsibilities:

• Student reception, communication, and assistance
• Process international program applications
• Process scholarship awards and payments, support follow-on projects
• Monitor safety abroad via various resources
• Administrative support for programs: purchasing, marketing, billing, booking, record keeping, resource preparation, etc.
• Administrative assistance for the Bellarmine Faculty Internationalization Grants: application processing, creating award letters, providing support and guidance in relation to spending policies and reimbursement processes, etc.
• Oversee transcript and transfer credit processing
• Assist with facilitating informational sessions
• Assist with study abroad advising
• Process updates to international partner institution contracts
• Create and process documents related to financial aid and billing
• Support office marketing and recruitment
• Other duties as assigned

Job Requirements:

• High School diploma
• Microsoft Office software proficiency
• Excellent verbal skills
• Strong organizational skills
• Ability to function well in fast-paced environment
• Experience with and commitment to managing confidential information

Additional Information:

Desired Qualifications:

• Bachelor's Degree
• Prior professional experience in an administrative role
• Interest and investment in international learning

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