Supervisor, Facilities Management

Job Summary

Facilities Management
Direct/Manage/Supervise the overall operation and maintenance of building, equipment, and grounds. Maintain compliance with all procedures, policies, and regulations and ensure timely response to regulatory issues and inspection findings. Plan facilities organizational structure to accommodate growth and change in priorities. Determine needs for equipment leases, purchases, and services. Negotiate contracts with vendors and maintain vendor relationships. Ensure that projects meet specifications and budgets. Ensure that necessary licenses and permits are obtained. May act as liaison to leasing and property management organizations and planning commissions. May also be responsible for facilities' security, in the absence of dedicated security staff.

Responsibilities

Key Responsibilities:
- Hiring, training, and managing maintenance personnel, including performance appraisals and disciplinary actions.
- Manage payroll & absence management
- Create and manage shift assignment sheets
- Manage staff schedules (on call, overtime, event schedules, etc)
- Manage equipment proper use, maintenance & safety

Customer Service:
- Collaborating with other university departments, project managers, and external contractors on maintenance and construction projects.
- Conduct regular inspections to ensure standards are consistently met
- Regularly meet with customers to make sure their needs are being met
- Act as point of contact for building managers, resolving maintenance related issues.

Contract Management
- Develop, solicit, and manage long term maintenance contracts
- Manage vendor relationships by providing timely feedback and constructive solutions designed to aid vendor performance
- Ensure all contracts comply with legal, regulatory, and corporate standards.
- Maintain accurate and organized contract databases; ensure timely updates and audits.

Manager Tasks:
- Coordinating Repairs and Maintenance - Overseeing the scheduling and completion of repairs, preventative maintenance, and emergency maintenance on visible building assets.
- Developing and Implementing Maintenance Plans - Creating and executing plans to ensure maintenance tasks are performed regularly in order to maintain the University maintenance standards.
- Managing Budgets - Developing and managing budgets for building maintenance, including labor, materials, and equipment
- Ensuring Compliance - Ensuring that all building maintenance activities comply with relevant regulations, safety standards, and university policies and that employees are properly trained.
- Assist and fill in for peers as needed.