Warehouse Coordinator

Job Summary

Warehouse Management
The Warehouse Coordinator is a supervisory position that reports to the Assistant Director of Contract and Project Management. Direct reports include two store keepers and a varying number of seasonal help and temporary labor.

Procures materials and equipment needed by Maintenance shop and Assistant Director of Contract and Project Management to maintain and repair University buildings and equipment. Locates sources of supply and makes arrangements for the delivery, coordination and expediting of purchases made through the Purchasing Department. Utilizes Computerized Maintenance Management System to track and maintain physical inventory, historic records of products and tracking requisition information. Utilizes computer programs to track spending and inform budget projections.

Responsibilities

Supervisor, Warehouse Management

Essential Functions

• Reviews work orders from shops for specifications and quantities of materials requested and determines appropriate sources of supply.
• Oversees the preparation of and is responsible for the accuracy of all operating inventory, attic stock, Optional services inventory, and satellite warehouses.
• Meets with salespersons to obtain information regarding products, prices and deliveries.
• Researches catalogs, on-line sources and works with vendors to identify substitutions or updated information on obsolete materials or equipment.
• Oversees the maintenance of records on procurement activity throughout the year and the generation of requested reports.
• Acts as liaison between the shops and Purchasing Department to resolve problems arising from damaged merchandise, incomplete orders, or merchandise received not meeting expectations.
• Insures that appropriate materials in sufficient quantities are on hand.
• Maintains a coordinating liaison relationship between the Maintenance shop and Purchasing for materials being procured.
• Provides accurate and timely information to shop supervisors.
• Supervises Warehouse team members in day-to-day operations.
• Track and maintain Facilities department capitol/non-capitol equipment lists.
• Regularly review budget/s for variances.
• Works with Facilities Data Analyst to maintain accurate information and utilization of Warehouse materials tracking software.

Problem Solving

The most frequent problems associated with this position include dealing with Maintenance shop supervisors and Technicians on out of date names or part numbers for materials needed to complete a specific project.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience. Supervisor, Warehouse Management: Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.

Preferences

Qualifications/Work Experience

• Three years of warehousing experience
• A familiarity with accounting procedures and automated inventory control procedures
• A demonstrated verbal and written communications skills
• The ability to regularly move or manipulate heavy objects
• A commitment to provide excellent customer service

Preferred Qualifications

• High school diploma or equivalent
• A background in building trades or construction
• Experience with a Computer Maintenance Management Software/warehousing materials software
• Experience supervising, training and assisting in the professional development of a team