"Supplier Engagement Coordinator"

Job Summary

Incumbents provide comprehensive and professional administrative support, and assist with strategic planning, financial/accounting management, budget, program design, fundraising, grant management, projects, marketing and public relations for an assigned functional area.

Essential Functions

• Provide highly skilled assistance to executives or the Board; work may involve reviewing applications or other information to determine program eligibility or compliance with Federal, State, and local laws, regulations, policies, procedures, standards, and requirements; and assisting with coordinating special project operations
• Manage an assigned budget; work may involve monitoring and authorizing program expenditures, and making and implementing recommendations related to budget processes and procedures
• Plan, schedule, and coordinate events, visits, programs, courses and other schedules, and meetings; work may involve reserving rooms and other spaces; contacting and sending out notifications to appropriate personnel, vendors, and other agencies; maintaining calendars; monitoring staff operations; transcribing and sending out minutes; preparing meeting agendas; and administering contracts
• Prepare, edit, format, reconcile, maintain, and/or submit lease documentation, analytical and statistical reports, financial reports, communications materials, course catalogs, records, speeches, letters, files, policy and personnel documents, and other documentation; work may include compiling and analyzing information, and making and implementing related recommendations
• Maintain and update databases and online systems; work may involve entering information related to invoices, payments, purchase orders, deposits, checks, vendors, applicant status/other information; resolving data discrepancies; maintaining a variety of records; and running reports
• Perform customer service duties to include providing general and specific information to visitors, employees, and students via phone, email, or in person; and responding to concerns or complaints
• Coordinate with internal and external personnel, departments, and agencies to communicate information, serve as liaison, represent the department/College, raise funds, and facilitate departmental operations
• Perform office management duties to include monitoring inventory; ordering supplies; and conducting facility inspections to ensure cleanliness, safety, and availability of supplies
• May supervise assigned staff to include prioritizing and assigning work; conducting performance evaluations; coordinating staff training; and implementing hiring, discipline, and termination procedures
• Serve as the primary liaison with the underutilized business community and initial contact person for those interested in information on doing business with MCC
• Work collaboratively with the Executive Director of Procurement Services to provide direction and leadership for the daily operations by advocating continuous process improvement in order to achieve institutional goals in building a robust, inclusive supplier program district-wide
• Support the Executive Director of Procurement Services to research all suppliers
• Develop strategies to increase Procurement and Facility Services’ utilization of all supplier types and monitor their progress
• Ensure that the institution’s strategic plan is executed district-wide to maximize opportunities for underutilized suppliers of goods and services so as to participate fully in the college’s procurement contract process
• Provide functional guidance to activities in accordance with Federal and State regulations, public laws and relevant contractual or legislative mandates pertaining to underutilized businesses
• Provide leadership, direction and management over the college’s mission concerning underutilized suppliers.
• Represent the college in local, state and national organizations, serves on various committees, attends formal/informal functions designed to promote and market underutilized suppliers, and/or responsible purchasing initiatives dedicated to small business development
• Organize, develop, coordinate, and present training sessions covering underutilized supplier awareness for employees involved in purchasing activities
• Publish and keep up-to-date links to underutilized business directories/databases
• Support the procurement staff by identifying and prequalifying business owners for procurement opportunities
• Develop and implement tools to categorize/monitor/report diverse supplier usage via an online vendor application form and prepares and distributes all scheduled ad-hoc reports for diverse supplier activity
• Perform other duties as assigned

Qualifications, Knowledge, Skills, Abilities and Physical Requirements

Minimum Qualifications:

• Bachelor's degree
• Four (4) years administrative management, student support, project management or program related experience

Preferred Qualifications:

• Master's degree

Knowledge, Skills and Abilities:

• Knowledge of administrative program coordination principles, practices, and techniques
• Knowledge of program planning principles
• Knowledge of project coordination principles
• Knowledge of research methods
• Knowledge of budgeting principles
• Knowledge of troubleshooting and solving administrative program issues
• Knowledge of supervisory principles and practices
• Skilled in planning, coordinating, and implementing administrative program components and activities
• Skilled in analyzing processes and making recommendations for improvement
• Skilled in preparing analytical and statistical reports, and policy documents
• Skilled in ensuring compliance with applicable internal and/or external program requirements
• Skilled in monitoring and maintaining an administrative program budget
• Skilled in troubleshooting and solving program issues
• Skilled in monitoring and evaluating the work of lower level staff
• Skilled in prioritizing and assigning work
• Skilled in utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and others sufficient to exchange or convey information.

Physical Requirements

Positions in this class typically require feeling, grasping, hearing, keyboarding, reaching, repetitive motion, standing, talking, visual acuity, and walking. The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly.

Supplemental Information

EEO Statement: Metropolitan Community College is an Equal Employment Opportunity employer that prohibits discrimination or harassment of any person based on race, color, religion, sex, sexual orientation, gender identity, age, birth, ancestry, national origin, or disability. EOE/M/F/Vets/Disabled

Accommodations: MCC is committed to the full inclusion of all qualified individuals. As part of this commitment, MCC will ensure that persons with disabilities are provided with reasonable accommodations in all aspects of employment, including the application process. To request an accommodation and/or a copy of the Americans with Disabilities Act applicant procedures, please contact the Office of Human Resources.