"Executive Assistant"

Reference Number 224111 - Executive Assistant

People and Culture

• Continuing, full-time
• $ 87,051 to $ 95,685 per annum (HEO6)
• Plus 17% employer superannuation
• Salary packaging options are available
• 5 weeks annual leave plus Christmas week shutdown, per annum
• Armidale campus with possible hybrid arrangement
• Applicants must have appropriate Australian work rights for the duration of this position (UNE will not provide sponsorship for this position)

Acknowledgement of Country

The University of New England (UNE) is a regionally based, globally networked university renowned for the quality of its student experience and the excellence of its research specialisations. In addition, UNE pioneered teaching to external students making it the most experienced provider of distance and innovative online education.

UNE emphasises its people, staff and students' growth and development. We aspire to be a leader in innovation and change and a centre for the Armidale and the North-West communities.

Equity, diversity and inclusion are central to the core values of UNE and we are committed to engaging, supporting and growing a richly diverse workforce. From the Oorala Aboriginal Centre at the heart of our campus, to the inclusive organisations such as the UNE Ally Network, the UNE Women's Society, and the many international cultural groups - all will feel valued and respected at UNE.

You will embody the UNE values and strive to be Open, Enquiring, Exceptional and Making a Difference. Additionally, you will be committed to achieving the goals embedded in the Future Fit Strategic Plan Future Fit 2021-2030: Personalised Learning Journeys, Empowering Communities, and Building Resilience.

About the role

The Executive Officer will provide high-level support to the Director and two Associate Directors in People and Culture. The position provides administrative support and project coordination duties as required, in all aspects of planning and operations to ensure the achievement of successful outcomes of projects and initiatives. Confidentiality discretion and time management are critical components of this position.

About you

To be successful in this role, you will have demonstrated experience:

• Working in a highly confidential workplace with the highest standard of ethics and integrity
• Providing high level executive support across a range of projects and activities through application of specialist knowledge to assist with the preparation of strategic documents, briefing papers, discussion papers, report submissions and minute taking
• Maintaining multiple secure and confidential registers, and assist with the resolution of complex, highly sensitive and confidential matters
• Managing records and databases, complying with administrative systems, processes and policies, to ensure that information is accurate, stored in accordance with University record-keeping requirements, and accessible. Ensure any relevant governance requirements are adhered to.
• Assisting in the coordination of projects, including preparation of project planning documentation and risk registers
• Managing and monitoring reporting compliance including Audit & Risk, Compliance, Council and Committee reports. Assist with the drafting of reports, ensuring the required deadlines are met and that consistent and accurate information are provided across all reporting platforms

About the Department

Integrated Services Division includes the areas of Estate and Built Environment, People and Culture, Legal Services, Information Technology and Administrative Services. The division is responsible for the physical deployment of support staff across UNE.

About Armidale

Armidale is an attractive and vibrant city that combines all the features of a bustling regional town centre with the tranquility of rural living. It boasts gourmet restaurants and cafes, boutique shopping, quality schools and sporting facilities. Surrounded by mountain gorges, waterfalls and national parks, Armidale's natural beauty and distinct seasons make it an ideal place to live and thrive. To find out more, visit https://www.visitarmidale.com.au/experience

Enquiries and additional information

To discuss this role please contact Kirsten Clayton, Director People and Culture, phone: (02) 6773 1657, email: director-pandc@une.edu.au

Closing Date: Midnight, Sunday 18 August 2024

Reference No:  224111

For further information about this position, please see the Position Statement below.

To ApplyPlease submit the following documents by clicking the Apply Now button below:

Your application should be comprised of:

               i.        Covering letter;

             ii.        Responses to selection criteria;

            iii.        Current CV;

            iv.        Certified qualifications cited in your application for this position.

About Our Process

At UNE, we are committed to employing individuals who meet the requirements of this role and align with our values. All applicants will be contacted and advised of an outcome. The successful candidate will be required to undertake pre-employment checks prior to commencing in this role as indicated in the position statement. Please visit our Privacy Statement to understand how your information is collected, stored, accessed and used.

National Police Check

If you are the successful candidate for this role you will be required to provide UNE with a National Police Check prior to your commencement. Please note that people with criminal records are NOT automatically barred from applying for this position (unless there is a particular requirement under law).