"HR/Operations Coordinator - 80469BR"

Job Summary

This position will report to the departmental HR Liaison but interact with all faculty, postdocs and staff of the approximate 170+ person Institute for Neurodegenerative Diseases (Organized Research Unit), as part of a small departmental HR-Admin-Operations team. This position will also interact with HR Service Center alongside HR Liaison as main point of department contact. This position will manage staff advancements (reclassification, step increase, retention efforts), departmental salary equity, and visa sponsorship. This position will oversee staff recruitment and hiring processes, new hire orientations, and postdoc tracking and renewals. The individual in this role will advise supervisors and hiring managers on job description development, hiring processes, recruitment options, equity and salary setting, advancements, performance management procedures, HBS timesheet approval, annual PE process, and other staff employee related questions as needed. She/he/they will analyze, prioritize, and delegate incoming HR-related inquiries and requests from staff, students, and faculty. The individual will use sound judgement in determining appropriate action and seek advice from the HR Liaison as needed. The individual will perform department HR procedures, following university policy, using UCSF systems including PCMA, HBS, Bearbuy, MyExpense, Connexxus, APRecruit, BrassRing, Advance, and ITFS. The individual must interact effectively with faculty, staff, visitors and other campus and community representatives, while remaining composed, proactive, resourceful, professional, and efficient. She/he/they must be well organized, flexible, responsive, and productive for a large and diverse group. Alongside the IND HR Liaison, this position will train and mentor current and future HR-Admin team members. The individual will cover for the HR Liaison when she/he/they is away from the office. This individual must recognize, handle, and protect confidential HR-related information.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $75,700 - $123,100 (Annual Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Institute for Neurodegenerative Diseases (IND) at UCSF is pursuing a cutting-edge blend of basic science and clinical medicine to provide outstanding care to those suffering from neurodegenerative diseases. Founded in 1999, the IND is committed to creating therapeutics that will halt diseases such as Alzheimer’s, Parkinson’s, Creutzfeldt-Jakob disease and dementia resulting from traumatic brain injuries. The IND is poised to make serious contributions to this struggle at the frontier of neuroscience and medicine. The mission of the Institute for Neurodegenerative Diseases is to discover causes and develop cures for these illnesses with an innovative program of basic research and clinical medicine. The IND is directed by Nobel Laureate Stanley B. Prusiner, MD.  

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training
• Minimum 3+ years of related experience
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills
• Knowledge of a variety of administrative operational activities such as drafting job descriptions, expense guidelines and processing, requirement and hire requests, and onboarding processes. event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines
• Solid knowledge of common University-specific computer application programs, including PCMA, MyExpense, AP Recruit, Connexxus, and HR Reports
• Ability to use discretion and maintain confidentiality
• Strong skills in short-term planning, analysis, problem-solving, and customer service
• Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees
• Ability to work effectively with demanding timeframes and changing priorities
• Strong skills in general computer application programs, including Microsoft Excel, Microsoft Office, and Adobe Acrobat

Preferred Qualifications

• UC HR-related work experience
• 3-5 years of HR or operations experience
• UC HR or Operations experience
• Knowledge of J-1 and H-1B visa processes
• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

007377 ADMIN OFCR 3

Job Category

Professional (Non-Clinical)

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Career

Percentage

100%

Location

Mission Bay (SF)

Shift

Days

Shift Length

8 Hours

Additional Shift Details

Monday-Friday 9:00am-5:30pm