"EU Project Coordinator"

VACANCY NOTICE 06-3/2024

RIT KOSOVO (A.U.K)

Job Profile - EU Project Coordinator – Full-Time Position

RIT Kosovo (A.U.K) is searching for a highly skilled EU Project Coordinator to contribute to RIT Kosovo (A.U.K) growth and help us maintain our position as an innovative authority. The EU Project Coordinator role is a key part of the university’s new Strategic Projects Office Team, reporting to the Dean and Project Principal Investigators of RIT Kosovo (A.U.K).

Primary Duties and Responsibilities:

• In coordination with the Sponsor Program Coordinator, the EU Project Coordinator will supervise, support, and help and lead all EU projects through all stages of the project management cycle.
• The EU Project Coordinator will cooperate with the Sponsor Program Coordinator and project teams in identifying activities, schedules, scopes, and budget requirements for various initiatives, and for preparing project implementation plans, including risk mitigation
• Monitor and manage EU projects’ implementation progress and track achievement of milestones, deliverables, and key performance indicators (KPI).
• Create systems/databases to collect, store, and report qualitative and quantitative data on key performance indicators as required by donor mechanisms, for all ongoing EU projects at RIT Kosovo (A.U.K).
• Support relationships management with a wide range of stakeholders across RIT Kosovo (A.U.K) departments to ensure that the project’s time, budget, and quality objectives are met.
• Support the work of consultants, vendors, and other external suppliers, allocating and utilizing resources efficiently and maintaining a cooperative, motivated, and successful team
• Communicate effectively with the project teams, departments, and throughout all levels of the RITK to maximize the delivery of EU projects and programs.
• Cooperate with key stakeholders to generate best practices and lessons learned registers.
• Establish and maintain relationships with appropriate client stakeholders, providing regular contact on project status and changes.
• Establish and maintain processes to manage scope over the project lifecycle, setting project quality and performance standards.
• Identifying, assessing, managing, and monitoring risk within, and across, multiple projects.
• Monitor and assign resources appropriately to streamline project efficiency and maximize delivery outputs.
• Support gathering of data and information for creating concept/first drafts for various donor mechanisms as requested by the direct supervisor.
• Any other duties of a similar nature as reasonably required

Skills and Qualifications

• Excellent team leadership and management skills, including effective coordination, motivation, and negotiation
• Excellent organizational and project management skills, with the ability to achieve results for multiple, simultaneous projects with competing demands
• Excellent ability to plan, understand, and identify key deliverables and the critical paths to their achievement
• Excellent written and verbal communication skills, including the ability to adapt communication style to suit the audience and to work with staff at all levels
• Proficient in the use and utilization of digital technology including project management packages
• Proficient with EC/Erasmus Mundus project application and implementation processes.
• Excellent team leadership and management skills.
• Proven success working with all levels of management.
• Ability to work to strict deadlines and when under pressure, often with diverse briefs. Able to manage pressure proactively for self and others.
• Excellent customer relationship skills, in particular the ability to rapidly build good working relationships with key stakeholders.
• Ability to adapt quickly and exploit opportunities within a challenging and dynamic business environment.
• Highly numerate and able to analyze data and processes to identify potential for improvement
• Positive attitude to the application of institutional policies and procedures.

Preferred Qualifications & Experience/Knowledge

• Minimum of bachelor’s degree in management, business, or related field.
• Professional certification – including PMP or equivalent is an advantage.
• Minimum of 3 years of experience in project management.
• Strong attention to deadlines and budgetary guidelines.
• Experience in managing a project to deliver project objectives within a large and diverse organization.
• Experience in supporting networks and developing information resources.
• An excellent knowledge of the higher education context in relation to learning and teaching activities.
• Professional fluency in English and Albanian is essential

RIT Kosovo (A.U.K) strives to cultivate a work environment that encourages fairness, teamwork, and respect among all staff members. It is firmly committed to maintaining a work atmosphere in which people of diverse backgrounds and lifestyles may grow personally and professionally.

Interested candidates should submit the following documents:

• CV
• Scanned copy of diploma
• Two professional reference letters
• Complete the Job Application Form

The Job Application Form you will need to download from the RIT Kosovo (A.U.K) website (click the link under the Career Opportunities) at:

https://www.rit.edu/kosovo/careers-rit-kosovo

Please submit all these documents via email to the Human Resources Office at:

hr@auk.org

The applications will be reviewed on a rolling basis and most of the consideration will be given to applications received on or before July 7th, 2024. The vacancy will be open until the position is filled.

Only shortlisted candidates will be interviewed.