"Emergency Administrative Support Coordinator I - Civil Rights & Compliance Office"

Job no: 541950

Work type: Staff

Location: San Luis Obispo

Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time, On-site (work in-person at business location)

Job Summary

• Provide critical administrative support to AVP Civil Rights & Compliance Office (CRCO) and the CRCO Confidential Analyst/Public Records Access Officer. This includes answering/making/transferring phone calls, managing the AVP’s calendar, scheduling appoints and meetings for AVP & Confidential Analyst/PRA Officer, calendaring deadlines, monitoring departmental email accounts, and corresponding (via email) to members of the campus community and third parties.
• Assisting Confidential Analyst/PRA Officer with the tracking and processing of public records requests, subpoenas, and other legal requests. This will include logging requests into the request log spreadsheet, communicating with other Cal Poly departments/units to locate and obtain records, performing redactions of records, and the organizing, labeling, and filing of records.
• Aide in the research, analysis, and interpretation of relevant statutes related to public records requests, subpoenas, and civil discovery procedures.
• Assist with drafting responses to records requestors, assist with drafting other correspondence related to CRCO's legal support and compliance functions.
• Ability to use a variety of Microsoft Office Suite software applications (Outlook, Word, Excel, PowerPoint, OneDrive) Adobe Acrobat, case management software, and other software programs to perform to essential functions of the position.
• Communicate with diplomacy and tact with various campus partners and campus leadership on behalf of the AVP and Confidential Analyst/PRA Officer.

Education and Experience

High school diploma or its equivalent. Four years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience)

Salary:

Anticipated Hiring Range: $23.06 - $25.37 per hour

Classification Range: $23.06 - $35.03 per hour

Cal Poly

Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system. Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice. Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles.

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. 

Diversity Statement

At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Poly is an affirmative action/equal opportunity employer. 

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas).

Advertised: August 08, 2024 (9:00 AM) Pacific Daylight Time

Applications close: Open Until Filled