"Assistant Director for Fiscal Management"

Job no: 518805

Work type: On Campus

Location: Normal, Illinois

Title: Assistant Director for Fiscal Management

Division Name: Student Affairs

Department: Event Management, Dining and Hospitality

Job Summary

The Senior Assistant Director for Fiscal Management manages the oversight of the fiscal management of Event Management, Dining and Hospitality business operations by providing direction in the development of comprehensive accounting systems, policies, and procedures and ensures compliance with applicable rules and regulations. The incumbent also manages the preparation of unit budgets and exercises control of expenditures for Event Management, Dining and Hospitality. Reviews Event Management, Dining and Hospitality financial statements to ensure accuracy, completeness, and conformance to guidelines. This position leads a team responsible for all accounting, purchasing, internal control, and financial analysis and reporting functions in the department.

Additional Information

University Benefit Highlights:

- Health, dental, vision, and life insurance

- Retirement and supplemental retirement

- Tuition waiver benefits are available to staff as well as their eligible dependents.

- Paid holiday/administrative closures during Thanksgiving and Winter Breaks

- Paid vacation and sick time

For more University Benefit information: https://hr.illinoisstate.edu/benefits/ 

Information regarding eligibility for participation in the State Universities Retirement System and the State of Illinois Group Insurance program can be reviewed here https://hr.illinoisstate.edu/benefits/insurance/ 

Salary Rate / Pay Rate

$5,750 - $6,310 per month

Required Qualifications

1. Bachelor's degree or equivalent in accounting, business administration, management or a field related to the position.

2. Five (5) years of professional level experience overseeing and managing complex accounting functions, four (4) of which must have included professional level experience managing/supervising staff.

3. Demonstrated ability to work effectively with others, as well as strong communication and problem solving skills.

4. Demonstrated experience with auxiliary budgets with knowledge of finance and cost control principles.

5. Demonstrated proficiency with writing and editing reports and other materials that reflect an appreciation for the report audience.

6. Excellent oral and written communication, as well as organizational and time management skills.

7. Advanced Excel proficiency and experience working in other Microsoft Office applications.

Preferred Qualifications

1. Possession of a current registration as a Certified Public Accountant or a valid License to practice Public Accounting.

2. Master’s degree in accounting, finance, or related field.

3. Knowledge of federal and state financial regulations.

4. Knowledge of automated data processing systems, including accounting software applications.

5. Ability to analyze financial data and prepare financial reports, statements, projections.

6. Demonstrated ability to prepare completed and accurate accounting reports.

7. Knowledge of management principles, practices, methods, and techniques.

Work Hours

Core hours: M-F, 8:00am - 4:30pm

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:

1. Remain at a workstation for extended periods

2. Move about in various locations across campus as needed to complete day-to-day work.

3. Effectively communicate on a daily basis.

Proposed Starting Date

June 2024

Required Applicant Documents

Resume

Cover Letter

Reference List

Transcripts - See Special Instructions to Applicants section for additional options

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Optional Applicant Documents

Certification of Retirement Annuity

Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Special Instructions for Applicants

Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

College or university transcripts (may be unofficial) must be submitted prior to the application deadline in order to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below. In order to be eligible for Veteran's Preference points on the exam, appropriate military service documentation, such as a DD214, must be submitted prior to the application deadline.

Transcripts and/or DD-214 paperwork may be faxed or mailed to Human Resources by the application deadline:

Fax: 309.438.0011, Attn: Breanna Crippen

Address: Illinois State University

Human Resources

Campus Box 1300

Normal, IL 61790-1300

The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview. The active register for this classification will be voided when the position is filled.

Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. If hired, out-of-state candidates must establish Illinois residency within 180 calendar days from the start date for this position. Illinois residency requires proof of a valid Illinois driver’s license or a valid State of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

Contact Information for Applicants

Breanna Crippen

Human Resources

309-438-8315

bcplese@ilstu.edu