"Assistant Director of Facilities and Operations"

The Assistant Director for Facilities and Operation is responsible for many of the athletic facility operations as they relate to set-up and preparation for events. Duties include, but are not limited to, load-in/load-out for events, coordination of game and practice logistics with athletic department personnel, physical set-up and tear-down of athletic contests and special events. This position will participate in the hiring, training, and evaluating of students, part-time employees and on-site vendors for event management. Position is responsible for liaising with campus maintenance personnel for the successful operation of facilities.

Duties and Responsibilities:

Facility Specific Responsibility:

• This position will have oversight of facilities and event management coordination for assigned facilities and sports.
• Assist with facility and event management efforts in all athletic facilities as needed.
• Position is responsible for scheduling, coordinating, and maintaining athletic vehicles, as well as maintaining records per California State Law.

Physical Operations, Event Setups, Administration, and Event Management  

• Performs and coordinates the physical set-up and tear-down of equipment for events.
• Acts as host and event manager for assigned sports and events.
• Coordinates the work of facilities management personnel and non-campus vendors for events within the athletic facilities.
• Oversees scheduling, operations and maintenance throughout the athletic facilities.
• Attends departmental and university meetings as required.

Administrative and Management Responsibilities:

• Coordinates the use and maintenance for all athletic department vehicles.
• Facilitates the administration of sports camps to include hiring, paperwork, scheduling, etc.
• In coordination with the Assistant Director of Athletics for Facilities and Operations, recruits, hires, trains, schedules, and supervises USD employees for event management including ushers, ticket takers and operations staff. Ensures that proper and adequate management techniques are employed.
• Utilizes EMS to schedule facility usage in coordination with Facilities and Operations staff.

Facilitates Management and Repair

• Serves as a liaison with Facilities Management supervisors and staff.
• Oversees and tracks work orders, produces building maintenance reports and schedule, requests special needs to designated Facilities Management personnel.
• Provides assistance and direction to custodial and grounds staff throughout Athletic Facilities
• Completes timely corrective repairs and preventative maintenance on a regular basis.
• Makes recommendations for facility improvements and repairs.
• Manages inventory and stores equipment used throughout athletic facilities (tables, goals, etc.)
• Coordinates major repairs in conjunction with the Associate Athletic Director for Facilities and Operations.

Other Duties as Assigned     

Special Conditions of Employment:

Effective June 1, 2023, based on CDC guidance, the University strongly encourages all campus members to stay up to date with Influenza and COVID-19 vaccination recommendations. For more regarding information USD's COVID-19 protocols, please visit sandiego.edu/onward.

• Availability to work long hours, nights and weekends.
• Willingness to travel occasionally to away contests, NCAA event and WCC meetings, when appropriate and necessary.
• Willingness to be on call for short-notice events.

Background check: Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.