Temporary Academic Coordinator

Are you searching for an outstanding opportunity to gain hands-on experience and develop new skills at a world-class research university? At Carnegie Mellon University, our Temporary Employment Services (TES) acts as a trusted resource for departments across the campus, providing you with the chance to showcase your expertise in a collaborative and professional environment! We take pride in offering full-time temporary positions that provide:

• Valuable on-the-job training and applied experience in financial and administrative operations.
• Comprehensive benefits packages that support your well-being.
• A clear pathway for long-term career growth within our community.

We are seeking a proactive and diligent Temporary Academic Coordinator to support the MSCF program at our New York City location. This role serves as a vital point of contact for students, visitors, and faculty, ensuring the smooth operation of our academic and administrative functions daily.

Core Responsibilities include:

• Executive Support: Maintain the MSCF Executive Director's calendar and manage scheduling priorities.
• Catering & Events: Act as the primary liaison for all NYC catering needs, including orientation, faculty requests, speaker series, and corporate presentations.
• Facilities Coordination: Serve as the primary contact for student interview and conference rooms.
• Communications: Run mass mailings to alumni and recruiters.
• Guest Relations: Welcomes and checks in students and visitors for appointments and events.
• Financial Administration: Ensure the timely payment of all MSCF New York location bills.
• Office Management: Order and upkeep office supplies for the NYC location.
• Academic Support: Set up technology for morning classes and record student attendance.
• Student Engagement: Collaborate with student leaders to plan campus social events.
• Database Management: Enter and update new contacts in the recruiter database.
• Exam Administration: Proctor exams, manage exam duplication, and act as the student point of contact for exam reviews.

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

Excellent communication and interpersonal skills.

Strong organizational abilities with close attention to detail.

Ability to handle multiple tasks in a fast-paced environment.

Qualifications:

• High School Diploma or equivalent required.
• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.
• Administrative support or coordination experience, preferably in a higher education setting.
• Proficiency in basic office technology and database entry.

In accordance with the pay transparency legislation set forth by New York, the corresponding pay range for this position, if placed in New York, ranges between $25.68-$28.28 per hour.

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance.

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!

For a comprehensive overview of the benefits available, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!