Temporary Administrative Data Coordinator

University of California Irvine

Temporary Administrative Data Coordinator

Req ID: 146809

Payroll Job Title: 004263-ADMIN OFCR 2 CX

Location: Irvine, California

Organization: UCI Campus

Division: Campus Administration

Department: Temporary Employment Services

Reports to Title: 000621-EMPLOYMENT MGR 1

Position Type: Full Time

Salary Range Minimum: USD $32.74/Hr.

Salary Range Maximum: USD $33.48/Hr.

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

Your Role on the Team

Job duties include, but are not limited to:

• Manage and maintain graduate program operations, including admissions processing, student employment, and funding coordination.
• Oversee student employee assignments (TAs, Readers, Tutors), including eligibility review, offer coordination, and tracking.
• Develop and maintain complex Excel reports to track student data, funding, and academic progress.
• Organize, digitize, and audit files (scanning, cleaning, and improving data integrity across systems).

What It Takes to be Successful

Required:

• Advanced proficiency in Microsoft Excel (pivot tables, complex formulas, data analysis, and reporting).
• Strong organizational skills with experience managing large volumes of digital and physical files.
• Analytical and problem-solving skills, including troubleshooting broken processes or scripts.
• Experience providing administrative or operational support in a structured environment.
• Ability to read, write, and follow written and oral instructions in English.

Preferred:

• Experience working in higher education or supporting academic programs.
• Familiarity with systems such as Slate, GWA, or similar student/HR systems.
• Experience coordinating admissions, student funding, or academic employment processes.
• Ability to collaborate with faculty, finance teams, and cross-functional stakeholders.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

$32.74/hour (within range of $32.74/hour - $33.48/hour)