Temporary Administrative Executive (3-month Contract)

Job Description

Please apply here for this position. (Only applications submitted through this link will be processed.)

• Create and process payments to vendors, mentors, and trainers
• Process intern payroll and related documentation
• Raise Small Value Purchase (SVP) requests and support procurement administration
• Prepare and issue invoices to sponsors and partners, including through external portals such as the Temasek Foundation Salesforce portal
• Draft and process Contracts for Service (CFS) for mentors and trainers
• Perform Goods Receipt (GR) in the NUS procurement system
• Process business expense claims and reimbursements
• Maintain accurate records of all financial and administrative transactions
• Provide general administrative support to the Country Director and the BLOCK71 Vietnam team as required

Qualifications

• Diploma or equivalent qualification in Business Administration or a related field
• Prior experience in administrative or operations support roles, preferably within a university or public sector environment
• Familiarity with NUS systems including Concur, BAPI, procurement, and finance portals is preferred; training can be provided
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Organised, detail-oriented, and able to manage multiple tasks with competing deadlines
• Good written and spoken English