"Temporary Clerical Position in Noncredit Counseling"

Job Description

Position Summary

Allan Hancock College is accepting applications to establish a pool of qualified candidates for temporary clerical position in the Noncredit Counseling department at the Santa Maria. Bilingual (English/Spanish) speaking skills is preferred.

Essential Functions and Qualifications

Knowledge of: office management techniques and organizational skills; written business communications; various data bases; word/information processing applications and production; records management; correct English/Spanish usage, spelling, grammar, and punctuation; formatting; and office methods, procedures, and equipment, including filing systems, and receptionist and telephone techniques.

Ability to: communicate effectively, both orally and in writing; develop and maintain cooperative relationships with those contacted during the course of work; understand and carry out oral and written directions; work independently, organize work load, and establish priorities; learn and interpret specific rules, procedures, regulations, and policies, and apply them with good judgment in a variety of procedural situations, and establish and maintain office records and files.

• Serves as the first point of contact and provides information and assistance to the general public, students, staff, and faculty.
• Acts as receptionist; answers telephone, relays messages, and transfers calls.
• Provides support to peer advisors, staff, and faculty.
• Assists students with year-round access to student portal site.
• Accepts and verifies forms for completeness and accuracy.
• Collects and enters data and assists with reporting.
• Make room reservations, orders food, and work orders.
• Schedules appointments and meetings; prepares travel arrangements and documentation.
• Supports meetings as necessary; prepares agendas and takes minutes.
• Supports the program review process, including scanning surveys, completing documentation, scheduling meetings, and tracking for completeness.
• Assist and support Noncredit Counseling and Student Equity activities included but not limited to Estudiantes Unidos, Noncredit Recognition Ceremony, and workshops.
• Performs other related duties as assigned.

Minimum Qualifications

Education and Experience: An equivalent to a high school diploma and two years of increasingly responsible clerical experience OR any equivalent combination of training and experience.

Additional Information

Work Schedule

Monday - Thursday, 8:00 a.m. - 4:30 p.m. and Friday, 8:00 a.m. – 1:30 p.m.

Salary

Program Assistant III $19.34

To be considered as a candidate for this position, please submit the following materials through our website: A current and complete resume of education and professional experience.

Allan Hancock College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Allan Hancock College will not sponsor any visa applications.

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