"Temporary Conference Assistant for Planning (Multiple Positions)"

Temporary Conference Assistant for Planning (Multiple Positions)

Working Title: Temporary Conference Assistant for Planning (Multiple Positions)

State Role Title: Administrative and Office Specialist II

Position Type: Part-time - Wage / Part-time Salaried

Position Status: Part-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: Student Life and Involvement

Department: 300069 - Conference Services

Pay Rate: Hourly ($16.00 - $17.25 per hour)

Conference Services at James Madison University is accepting applications for multiple Temporary Summer Positions. These positions work closely with Sponsors, Campus Partners, and Conference Services Staff to finalize arrangement of facilities and services to best suit the specific program's needs.

These positions will work primarily day shifts Sunday - Saturday from May 18, 2026 until August 4, 2026, 4 to 5 days per 7-day week. No on-call shifts (no overnight stay), but some evening shifts will be required. May 18th - May 22nd, the shifts will be 9:00 a.m. - 4:00 p.m. Starting May 25th, the shifts will be approximately 7:00 a.m. - 4:00 p.m., 8:00 a.m. - 5:00 p.m. or 9:00 a.m. - 6:00 p.m. These schedules may be adjusted to accommodate group needs. 32-40 hours per week.

Duties and Responsibilities:

• Work with Sponsors of assigned specific conferences/camps (approximately 10 conferences/camps per Conference Assistant for Planning).
• Some conferences/camps will be assigned two planners.
• Coordinate all logistics of assigned conferences/camps before and during their time on campus.
• Meet with operations staff to convey meeting/ facility setups.
• Manage check in/out logistics for assigned groups; some evening hours will be required.
• Maintain consistent contact with assigned conferences/camps' sponsors and respond to requests.
• Update conferences/camps details in IRIS software.
• Post Camp: assist with entering accurate billing details, write group summaries, and send surveys to sponsors.

Qualifications:

Required:

• Organization, multi-tasking, and problem-solving skills
• Verbal and written communication and interpersonal skills
• Customer service experience
• Attention to detail
• Experience working in a team, and/or leading a team
• Experience with Microsoft Office programs, databases, or administration computer software
• A valid driver's license is required for this position

Beginning Review Date: 01/29/2026

This is a part-time wage position working up to an average of 29 hours per week over the course of a calendar year with no benefits.

To apply, please visit: https://jobs.jmu.edu/jobs/temporary-conference-assistant-for-planning-multiple-positions-harrisonburg-virginia-united-states-0e960d91-9d64-45a1-8848-28d0b9589d21