Monitors class enrollments and adjusts the course schedule and
course locations to accommodate the high volume of demand for
Mathematics courses. Identifies classes with under or
over-enrollment and devises the best response possible to the
situation.
In coordination with the undergraduate program professional,
enter mathematics courses, recitations, and laboratories into
CU-SIS for the fall, spring, and summer semesters. Revise and/or
cancel course, recitations, and labs as needed.
Provides enrollment and waitlist assistance to all students
taking mathematics courses. Enters and tracks class
permissions.
Supports undergraduate program professionals for undergraduate
students.
In coordination with the undergraduate program professional,
manage FCQ administration, which includes distribution and
reporting.
Event Planning and Management
- Independently plan, manage, and implement a variety of
department events, both large-scale and intimate, including
outreach, donor, and staff/faculty/student events.
- Use professional event management and communication skills to
ensure successful event outcomes, with limited oversight but
periodic review of projects.
- Stay informed and ensure compliance with University of Colorado
policies related to event planning, including parking, safety,
catering, facilities/grounds, and university alcohol policy. Use
professional methods to navigate and apply these policies
effectively.
- Independently manage event budgets, ensuring competitive
pricing through vendor sourcing, timely payment of invoices, and
adherence to department and university financial policies.
Problem-solving within the scope of event budgeting should be
conducted independently.
- Purchase and track all materials required for events, such as
décor, catering, and rentals. Establish and maintain relationships
with vendors, handling contracts and invoices with minimal
supervision.
- Recruit, train, and supervise volunteers and student workers
for event-related tasks. Ensure tasks are completed efficiently,
providing guidance based on professional standards and
practices.
- Conduct event debrief meetings to evaluate success and areas
for improvement. Recommendations should be made for enhancing
efficiency, reducing duplications, and exploring potential
collaborations, based on professional judgment.
- Produce and manage communications for events to ensure high
attendance.
- This includes developing marketing materials and leading
branding and messaging consistency across events.
- Professional communication skills should be used to engage with
the intended audience effectively.
- Oversee the management of invitation lists, distribution of
invitations, and recording of attendance, applying professional
concepts to ensure accurate and efficient guest management.
- Commencement and Special Events Management: Working with the
undergraduate assistant to handle significant department events
such as Spring commencement ceremonies, including budget oversight,
vendor management, and coordination with campus partners.
- Graduate Student Recruitment and Orientation: In collaboration
with the Graduate Program Professional, manage recruitment visits
and orientation events. Coordinate logistics such as travel
arrangements, meetings, and meals, applying professional concepts
to ensure a positive experience for recruits and participants. Fall
Welcome Event: Independently manage the annual fall welcome event,
including scheduling, vendor coordination, and budget tracking,
applying professional standards to create a welcoming atmosphere
for faculty, staff, and graduate students.
- Manage or co-manage additional year-round events such as
faculty and staff meetings, training events, colloquia, symposiums,
faculty recruitment/ job talks, recognition events, and End-of-Year
retirement/appreciation events. Management duties of these events
are dependent upon the timing of these events within the
department, as there can be significant overlap and scheduling
conflicts.
Conference Support and Faculty Travel
- Independently manage complex procurement activities, applying
knowledge of departmental needs, sponsor requirements, and
university, state, and federal regulations to ensure compliance
while supporting research and operational goals. Serve as a key
resource to faculty, staff, and administrators on procurement
policies, providing guidance on purchasing processes and
requirements.
- Review and approve purchase transactions, including specialized
and capital equipment, ensuring appropriate documentation,
authorization, and compliance.
- Monitor procurement and travel-related budgets, evaluating
funding availability, identifying potential issues, and
recommending adjustments to support effective resource
management.
- Manage travel arrangements, expense reimbursements, and related
transactions, ensuring adherence to university policies, sponsor
guidelines, and regulatory requirements. Provide guidance to
faculty and staff on travel and reimbursement processes to promote
compliance and efficiency.
- In collaboration with department leadership and the supervisor,
supports the evaluation and improvement, of procurement, travel,
and reimbursement processes by identifying inefficiencies and
recommending enhancements to workflows and systems.
- Manage invoice processing, payment tracking, and reconciliation
activities, resolving complex issues and serving as a primary
contact for vendors and campus partners.
- Exercise independent judgment to resolve non-standard
procurement and financial issues, balancing compliance requirements
with operational needs.
- Collaborate with campus partners to interpret policies and
address complex matters, and communicate technical financial
information clearly to a broad audience.
- Serves as a lead resource within the department for
procurement, travel, and expense processes, providing guidance and
support to other finance professionals on complex transactions,
policy interpretation, and standard methodologies.
Other Duties/Special Projects/Process Improvements
- Take initiative on assigned tasks and projects from the chair
or supervisor, demonstrating the ability to manage a diverse
workload with minimal supervision. Projects may include research
initiatives, departmental enhancements, or administrative
improvements that contribute to the department’s mission.
- Analyze current operational processes within the department to
identify areas for improvement.
- Recommend and implement modifications to streamline efficiency,
enhance productivity, and support the department’s strategic
objectives. This responsibility involves both independent
problem-solving and collaborative work with department personnel to
refine goals and implement solutions.
- Work closely with department personnel, including faculty and
administrative staff, to clarify objectives, set achievable goals,
and develop strategies for achieving them. This involves
demonstrating professional knowledge and skills to facilitate
effective communication and collaborative planning.
What You Should Know
- This is a hybrid work opportunity.
- This can be subject to change based on the business needs of
the department and University and College policies and
guidelines.
- Standard Business Hours: 8:00 AM - 5:00 PM Mountain Time |
Monday - Friday
- Employee may be expected to be on campus Monday-Friday during
onboarding, training, and/or professional development
events/meetings.
- Additional hours outside of the business hours may be required
as needed.
What We Can Offer
The annual salary range for this position is $55,100-$60,000.
Benefits
At the
University of Colorado Boulder , we are
committed to supporting the holistic health and well-being of our
employees. Our comprehensive
benefits package includes medical,
dental, and retirement plans; generous paid time off; tuition
assistance for you and your dependents; and an ECO Pass for local
transit. As one of Boulder County’s largest employers, CU Boulder
offers an inspiring academic community and access to world-class
outdoor recreation. Explore additional perks and programs through
the
CU Advantage program.
Be Statements
Be ambitious. Be pioneering. Be Boulder.
What We Require
- Bachelor's degree from an accredited university.
- A combination of education and relevant experience may
substitute for a bachelor's degree on a year-for-year basis.
- 1+ years of professional experience in providing administrative
support, customer service, event support, program coordination,
and/or managing front‑office or customer‑facing operations.
What You Will Need
- Ability to communicate effectively both orally and in writing,
to relay accurate, timely, and helpful information to a variety of
professionals, administrators, students, and external Department
contacts.
- Must be highly proficient with Microsoft Office Suite products
(Outlook, Calendar, Excel, etc.)
- Documented excellence in customer service.
- Ability to multi-task and work with a wide variety of customers
while providing great customer service in a positive, professional
and approachable manner.
- Excellent time-management skills.,
- Ability to work independently and with responsibility for
initiating and completing tasks.
- Demonstrated ability to work effectively in a team and within
other collaborative work situations.
- Ability to communicate effectively both orally and in writing,
with a variety of professionals, administrators, and students.
- Ability to independently perform a wide range of event
planning, programmatic, administrative, and technical
responsibilities associated with this position.
- Ability to thrive in a dynamic work environment, displaying
optimism, flexibility, and adaptability.
- Ability to occasionally work evenings and weekends in support
of events.
- Ability to handle confidential information in an appropriate
manner.
What We Would Like You to Have
- Bachelor's degree from an accredited university.
- 2+ years of professional experience in providing administrative
support, customer service, event support, program coordination,
and/or managing front‑office or customer‑facing operations.
- Experience independently managing events, including budgeting,
vendor relationships, logistics coordination, communications, and
post‑event evaluation.
Special Instructions
To apply, please submit the following materials:
- A current resume.
- A cover letter that specifically tells us how your background
and experience align with the requirements, qualifications, and
responsibilities of the position.
We may request references at a later time.
Please apply by
September 8, 2026 for
consideration.
Note: Application materials will not be accepted via email. For
consideration, please apply through
CU Boulder Jobs.
In compliance with the Colorado Job Application Fairness Act, in
any materials you submit, you may redact or remove age-identifying
information such as age, date of birth, or dates of school
attendance or graduation. You will not be penalized for redacting
or removing this information.
Posting Contact Information
Posting Contact Name: Boulder Campus Human Resources
Posting Contact Email: Recruiting@colorado.edu
