"Undergraduate Studies Officer"

Undergraduate Studies Officer

Department of Engineering Science, Parks Road, Oxford, OX1 3PJ

An exciting opportunity has arisen to join the Student Administration team at the Department of Engineering Science for a 12-month maternity cover position. The role is based in central Oxford and is full-time, however part-time requests will be considered to a minimum of 0.6 FTE.

About The Role

This is a demanding and pivotal position within the Student Administration team and you will be responsible for all aspects of on-course undergraduate student support, including examination administration. You will support the administrative arrangements for admission to the undergraduate programme, oversee the administrative progress of undergraduate students, take a lead role in organizing the induction process for new students, and provide support to undergraduate related committees, including admissions meetings, and attend any relevant project/working groups as necessary. You will also respond to queries from students and potential students.

About You

You will be a proactive self-starter, comfortable with working on your own initiative and within a team to achieve departmental objectives. Experience of managing administrative processes and undertaking customer facing work, ideally in a higher education environment, is critical to this role. You will also possess excellent IT skills and a very high level of attention to detail.

What We Offer

Your happiness and wellbeing at work matters to us, so we offer a range of family friendly and financial benefits including:

• An excellent contributory pension scheme
• 38 days annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Membership to a variety of social and sports clubs
• Discounted bus travel and Season Ticket travel loans

The University also runs an enormous number of social groups and sports clubs for those looking for more than just a great place to work.

Application Process

Informal enquiries may be addressed to Bridie Thompson (bridie.thompson@eng.ox.ac.uk).

For more information about working at the Department, see www.eng.ox.ac.uk/about/work-with-us/

Only online applications received before midday on 10th February 2026 can be considered. You will be required to upload a covering letter, supporting statement (describing how past experience fits with the advertised position), CV and the details of two referees as part of your online application.

The Department holds an Athena Swan Bronze award, highlighting its commitment to promoting women in Science, Engineering and Technology.

Salary: Grade 5: £32,108 - £37,338 per annum (Inclusive of Oxford University weighting)

Closing Date & Time: 10-Feb-2026 12:00

Vacancy ID: 184449