University Budget Coordinator

Towson University (TU) has earned distinction as both a top-100 public university and one of the nation's great colleges to work for. Located north of Baltimore, TU currently enrolls over 19,000 students and is the second-largest university in the prestigious University System of Maryland. Towson University fosters a climate that is grounded in respect to cultivating the intellectual and personal growth of the entire university community.

Under the direction of the Budget Director, the Budget Coordinator is responsible for accurate budget and financial information internally and externally for the university. Telework may be available for this position up to two days per week following the completion of 90 days of service in good standing.

Responsibilities and Duties

• Manage all aspects of position management for the University, which includes salary data compilation and loading, validation of salaries and budgets and ongoing management of all salaries.
• Oversee and audit salary adjustments focusing on accuracy and funding analysis. Analyze salary adjustments during the year for budget impact on both the division and the University. Audit and authorize all regular and contingent position requisitions to ensure alignment with annualized budget allocations.
• Coordinate funding actions for new hires, reclassifications, equity adjustments, and other personnel changes. Manage commit accounting for all positions. Collaborate directly with Divisional Budget Officers across all divisions to address salary-related matters, provide regular projections on salary savings and fringe expenses to assist Divisional Budget Officers in managing their personnel budgets. Evaluate unassigned salary budgets for all divisions to maximize effective allocation and utilization of these resources.
• Manage all University SAP positions and maintain accurate filled and vacant position control reports. Prepare and interpret quarterly Vacancy reports from the HCM system for USM. Compile critical reports required for USM related to position flexibility, DLS Personnel Survey, and Healthcare expenditure projections. Provide ad hoc reporting and analysis on fringe and salary actual expenditures, forecasted expenditures and, Cola and Merit increase evaluations. Support budget planning & decision making through detailed financial analysis. Prepare 26 pay faculty salary accrual for year end adjustments.
• Review all university budget transfers and budget amendments, coordinating with the cost center managers and Divisional Budget Officers to ensure accuracy, compliance and proper authorization while ensuring alignment with approved budgets. Evaluate for recurring fiscal deficits by analyzing expenditure trends and collaborating with DBO’s to develop plans for better budget management. Responsible for the entry and reconciliation of grant budget journals, maintaining 100% accuracy in fund allocation and usage.  Prepare quarterly Contingent health insurance expense transfers to allocate expenses correctly.
• Provide oversight and approval of purchase requisitions to ensure compliance and financial support. Monitor and manage monthly over-expenditure reports, working directly with DBO’s and cost centers to resolve deficits and plan accordingly for additional expense. Collaborate with DBO’s to provide reconciliations & summaries of fund balances. Manage tuition waiver funding which includes monthly budget transfers to cover state cost centers and forecasting actuals for the year. Prepare monthly interest earnings report.
• Orchestrate comprehensive fiscal reporting cycles (monthly, quarterly and year end) for self-support and auxiliary cost center and fund source balances. Collaborate with Divisional Budget Officers to clear up financial deficits and assist with planning for long term financial stability. Provide reporting to executive level on critical insights into fund variances and structural deficits.
• Prepare ad hoc reporting and analysis upon request. Support the annual Budget Operating book process by performing multi-layered data validation, validate and cross-reference financial inputs to ensure 100% data consistency throughout the book, and preparing analysis charts and graphs. Assist with reviewing annual divisional budget allocations to ensure budgets are being set up appropriately, then loading the actual budgets.
• Serve as the functional point of contact for HCM and Procurement system testing, ensuring that system changes support accurate data collection and reporting. Other duties as assigned.

Qualifications and Skills

• Bachelor’s Degree and two years of experience.
• Demonstrated experience with budgets and other quantitative data; ability to successfully complete multiple projects under tight time constraints; ability to interface effectively with all levels of management; excellent problem solving, analytical and organizational skills; experience using Excel for managing data.

Preferred Qualifications:

• Experience in higher education.

Salary and Benefits

Salary at $75,000-$85,000 annually and full University benefits that include 22 days of annual leave, up to 17 holidays, personal and sick days; excellent health, life, and retirement plans; and tuition remission. To learn more about our benefits, click here. TU also offers a variety of great perks and discounts, which can be found here.

About Towson University

The largest comprehensive university in the Baltimore area, Towson University is nationally recognized for its excellent programs in the arts and sciences, communications, business, health professions, education, fine arts and computer information systems. Located in suburban Towson, eight miles north of Baltimore, our beautifully landscaped, 328-acre setting offers a pleasant environment for study and a diverse campus life, as well as easy access to a wealth of university and community resources. Towson University's educational experience branches out to off-campus locations throughout Maryland, including a number of online options. Our many interdisciplinary partnerships with public and private organizations throughout Maryland provide opportunities for research, internships and jobs. Towson University is a founding member of the Coalition of Urban and Metropolitan Universities (CUMU).