"Vascular Biology and Therapeutics Program Manager"

Overview

The Program Manager for the Vascular Biology & Therapeutics (VBT) Program co-leads the operations of a large, interdisciplinary research program in partnership with the VBT Director. The role provides comprehensive administrative, operational, and strategic leadership supporting 17 faculty across 12 home departments, more than 100 researchers, and multiple scientific cores. This position coordinates faculty recruitment activities, manages program-wide initiatives, oversees major events such as the annual retreat and seminar series, and leads complex multi-team projects involving equipment purchases, shared resource optimization, and cross-department coordination.

The Program Manager directs operational systems spanning Yale School of Medicine, Yale-New Haven Hospital, Comparative Medicine (YARC), Stem Cell programs, and multiple research facilities. Responsibilities include managing GA, Gift, and Sponsored accounts; preparing ISP annual rate calculations; overseeing shared service billing and cost allocations; and collaborating with YSM Development on philanthropic opportunities. The role manages quarterly space reporting, ensures compliance for autoclave and tissue culture operations, and maintains standards for shared scientific equipment and room reservations.

The position supervises a diverse administrative and operational team, including three C&T staff, the Tissue Culture Core technician, and the Shared Equipment Manager. The Program Manager resolves interpersonal and workflow issues, supports hybrid staffing structures, and provides onboarding and training for all new IBO administrative staff.

The role oversees essential scientific infrastructure including autoclaves, tissue culture resources, liquid nitrogen and CO₂ systems, and more than 45 shared equipment calendars. The Program Manager leads repair coordination, preventive maintenance, and specialized projects such as resolving major water consumption issues with Facilities. Additional responsibilities include managing program communications, developing website content, coordinating publications and external speaker logistics, and producing recruitment and event materials.

The Program Manager independently troubleshoots and resolves complex operational, technical, and cross-department challenges involving faculty, facilities, equipment, compliance, and research workflows. By providing high-level administrative oversight and strategic program leadership, this role ensures the VBT Program runs efficiently, supports its scientific mission, and maintains operational excellence across a broad and evolving research ecosystem.

Required Skills and Abilities

1. Demonstrated experience in program and financial management with minimal guidance.
2. Strong organizational, multitasking, and time management skills in a fast-paced environment.
3. Excellent written and verbal communication skills.
4. Ability to work effectively and collaboratively in diverse teams.
5. Proficient in Microsoft Office Suite and other relevant software tools.

Preferred Skills and Abilities

1. Proven experience supporting an academic research environment, scientific program, or interdisciplinary center.
2. Knowledge of Yale systems (Workday, SciQuest, space reporting tools) and sponsored research processes.

Principal Responsibilities

1. Oversees the advancement and growth of the program. Gives direction and leadership supporting the philosophy, mission, strategy, and annual goals and objectives. Assumes primary accountability for disseminating and publishing all program information to create public awareness and support of the program.
2. Works closely with leadership, internal and external colleagues, and community residents to further develop and implement strategic plans.
3. Identifies, solicits, and cultivates community partnerships and collaborations to assist in the development and growth of the program. Develops the metrics to identify and measure the success of the program. Responsible for measurements of grant success and related evaluation.
4. Assists in identifying and evaluating potential future funding sources, and contributes to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications. Develops and manages the program’s operating budget.
5. Develops the administrative infrastructure of the program. Manages human resource and administrative functions of the program, including staffing and hiring, supervision, performance development, counseling and discipline, if warranted. Oversees and manages information systems, facilities, and space needs.
6. Investigates, identifies, implements, and oversees the maintenance of systems to gather, track, and report information to support the initiatives of the program. Tracks all program activities and regularly informs leadership of progress on each initiative. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives.
7. Initiates, designs, and manages the compilation of program communications; identifying outreach potential, and promoting philanthropic and collaborative support of the program. Contributes to the development and assists in the management of content on the program’s website and monitors all changes and additions to the editorial content.
8. Performs other duties as assigned.

Required Education and Experience

Minimum requirement of Bachelor’s Degree in a related field and four years of related experience or an equivalent combination of education and experience.

Salary Range

$68,000.00 - $120,500.00

Location

10 Amistad Street, New Haven, Connecticut