"Business Associate III - R-075863"

Corpus Christi, TX

time type

Full time

posted on

Posted 5 Days Ago

job requisition id

R-075863

Job Title

Business Associate IIIAgency

Texas A&M University - Corpus ChristiDepartment

Centralized Accounting and Business ServicesProposed Minimum Salary

CommensurateJob Location

Corpus Christi, TexasJob Type

StaffJob Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs.  As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

Learn more information here!

PURPOSE

Business Associate III under general supervision, provides support for the business activities of Centralized Accounting & Business Services (CABS).

RESPONSIBILITIES

Functional Area 1: Financial                                                        

Percent Effort: 20%   

• Prepares both electronic and manual documents such as Departmental Budget Requests, Departmental Correction Requests, Interdepartmental Transfers, Payroll Correction Transfers, and fiscal requests as needed. 
• Process encumbrances for all monthly, quarterly, and yearly payments.
• Assist with reviewing, monitoring, and reconciling multiple and complex accounts.  Prepare financial reports.
• Research and analyze errors on transactions and recommends and coordinate appropriate corrective action.
• Assist with monitoring of budgets in departments that do not have business personnel. 
• Assure funds are transferred to accounts supported by CABS as directed.

Functional Area 2: Operational                                                   

Percent Effort: 40%   

• Responsible for compliance with federal, state, and university purchasing and other policies, procedures, and regulations.  Maintain financial records according to state retention schedule.
• Process all purchase requests through Pcard and/or Islander Buy which includes creating requisitions for Purchase Orders, receiving, submitting invoices, and seeing them to completion.  Make sure all invoices received are reviewed and paid on time.  Follow up, when necessary, to ensure that the invoices have been paid.  Communicate with vendors if necessary. 
• Maintain general knowledge pertaining to TAMUCC Guidelines for the Disbursement of Funds and TAMUCC Payment Card (Travel and Procurement) policies, procedures, rules, and regulations to appropriately allocate payment to card transactions in card services platform.

Functional Area 3: Administrative                                                          

Percent Effort: 40%   

• Assist with hiring/termination process of student workers and graduate assistants and follow the process to completion.  May also assist with completing costing allocations when needed.
• Run reports for the biweekly payroll and communicate with colleges and departments that have unsubmitted payroll and timesheets.  Communicate with the Payroll Office when needed.
• Provide excellent customer service to internal/external customers by maintaining a general knowledge of the university processes to be able to direct customers to the best individual/department to meet their needs.
• Participate in department staff meetings and professional development courses as necessary.
• Assist with the business process training for administrative staff in departments with no business personnel as needed.
• Provide support to the Business Coordinator I and Business Coordinator II with special projects as needed. 
• Perform other duties as assigned.

QUALIFICATIONS

• High School Diploma or GED.
• Five (5) years of related experience in general office, bookkeeping, or personnel operations.
• Additional education may be used as a substitution for the minimum experience requirement:
• Associates degree and three (3) years of related experience in general office, bookkeeping, or personnel operations.
• Bachelor’s degree and (1) year of related experience in general office, bookkeeping, or personnel operations.
• Intermediate skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) to be able to utilize spreadsheet software to compile, compute, organize, and present data for use in reports and other tracking activities.
• Excellent verbal and written communication skills to be able to ensure that communication is clear, concise, and error free.
• Ability to prioritize and work cooperatively with others.

PREFERRED QUALIFICATIONS

• Associates or Bachelors degree in accounting or business-related field.
• Experience in a Higher Education setting.
• Experience using FAMIS/Canopy, AggieBuy, Concur, Workday, Laserfiche, Business Objects, etc.

SALARY $18.80 Hourly ($39,104 Annually Approx.)

BENEFITS (rules, policies, eligibility apply)

From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

Insurance

• Medical
• $0 - $30 per month for Employee Only coverage after university contribution ($920 value).
• Up to 83% of premium covered by the university:
• Employee and Spouse
• Employee and Children
• Employee and Family coverage
• Dental & Vision
• Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account

On-campus wellness opportunities

Dual Career Partner Program

Work Life Solutions:

• Counseling, Work Life Assistance, Financial Resources, and Legal Resources

Tuition Benefits:

• Public Loan Forgiveness
• Book scholarships
• 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).

Retirement

• Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
• Voluntary Tax Deferred Account/Deferred Compensation Plan

Time Off:

• 8+ hours of vacation paid time off every month.
• 8 hours of sick leave time off every month.
• 8 hours of paid time off for Birthday leave.
• 12-15 paid holidays each year.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.