"Warehouse Assistant"

Warehouse Assistant

Location: Collection Storage Facility, Keypoint 4, Thornhill Road, Swindon SN3 4RY

About the role

The Collections Storage Facility is part of Collections Management within the Bodleian Libraries, supporting access to Oxford’s library collections through specialist storage, retrieval and delivery services. This role sits within the CSF team based in Swindon.

You will support the day to day operations of the Collections Storage Facility by flexibly carrying out a range of warehouse, retrieval, refiling and delivery tasks in response to customer demand. You will retrieve, process, scan and re-shelve library material, operate manual handling equipment including high and low level order pickers, and support accessioning of new material into the facility. You will also drive the delivery vehicle to transport requested items between Swindon and Oxford, following designated routes and University procedures. You will work safely at all times, following manual handling guidance, wearing personal protective equipment when required, and reporting any equipment faults or incidents promptly. You will contribute to maintaining high standards of collection care and customer service, responding courteously to enquiries and contributing ideas for service improvement.

This is a permanent, full-time position working 36.5 hours per week, Monday to Friday 12pm to 8pm.

About You

You will have experience working in a warehouse or similar operational environment and be comfortable working at height and carrying out regular manual handling. You will be able to locate items accurately using numerical sequences and operate manual handling equipment, with training provided where required. You will hold a valid full driving licence and be confident driving a delivery vehicle as part of your role. You will work flexibly, adapting to changing priorities and tasks in response to customer demand, and you will contribute positively as a reliable and supportive team member. You will handle materials with care, demonstrate attention to detail, and have experience providing good customer service. You will also be comfortable using IT systems, including email, and approach your work with a practical and flexible mindset.

What We Offer

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

• An excellent contributory pension scheme
• 38 days of annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans

More information is available at https://hr.admin.ox.ac.uk/staff-benefits

Diversity

Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.

We are committed to ensuring that our recruitment processes are inclusive and accessible. If you require the job description or any other materials in an alternative format, or if you would like to request any adjustments to support you through the application or interview process, please contact the recruitment team at recruitment@glam.ox.ac.uk.

How to apply

You will be required to upload your CV and a supporting evidence form using the attached template as part of your online application. Your supporting evidence form should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. Both documents must be submitted to be considered.

We aim to provide a supportive working environment and are happy to discuss training and professional development opportunities. The Chair of this recruitment panel will be Lindsay Fairns, CSF Manager, who can be contacted with enquiries relating to the role (lindsay.fairns@bodleian.ox.ac.uk). General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department (recruitment@glam.ox.ac.uk).

Only applications received online by 12.00 midday (GMT) on Friday 30th January 2026 can be considered. Interviews are expected to take place during the week commencing Monday 16th February 2026.

Pay Scale: STANDARD GRADE 3

Salary: £27,534 - £28,437 per annum

Vacancy ID: 183714