Job Details
Job Title: Grants Accounting Analyst - Strategic Initiatives/ Chancellor's Office - Central Services
Site: Yosemite Community College District/Central Services
Salary Range / Other
$6,335 to $8,093 per month - Range [contact details available in the full listing] Classified Salary Schedule) Appointments are hired at the first step of the range. The second step is paid after the first year of satisfactory service with subsequent steps annually thereafter to a maximum sixth step.
Workplace: Central Services; Modesto, CA
40 hours per week, 12 months per year
Monday through Friday: 8:00am – 5:00pm
(Evening and weekend hours may be required)
Benefits
The District currently pays for a health options for the employee and dependents. Employees may elect to pay a premium for a higher health option. Vision care and dental insurance premiums for the employee and dependents is District paid. Income protection and life insurance premiums for the employee are also District paid. The estimated cost of District provided benefits (health, dental, vision, and life) is $24,408 annually.
Job Description
DEFINITION
Under direction of the assigned supervisor performs a variety of high-level professional accounting work in the analysis, maintenance and auditing of grant-funded accounts affecting District-wide operations. Provides support and post-award services to faculty and staff, monitor, and analyze and continuously improve the post-award processes and operations of the Grants Office; prepares complex financial reports and statements; compiles data and information for annual reports or other special financial reports, and forwards to funding agencies; and performs related work as assigned.
DISTINGUISHING CHARACTERISTICS
This is the journey/full working professional level class of the Grants Series within the Yosemite Community College District (YCCD). Incumbents are expected to perform complex, journey level analytical tasks with the broad framework of established procedures at both the State and Federal level. Incumbents work with considerable independence and initiative in completing regularly assigned tasks based on standard internal and external reporting requirements. Incumbents may be assigned new or special projects requiring analysis and development of procedures, subject to supervisory review and approval. Positions at this level are typically assigned to a centralized YCCD Grants Office unit.
SUPERVISION RECEIVED AND EXERCISED
The incumbent in this class typically works under the direction of the grant manager, receiving occasional supervision while working toward a definite objective that requires use of a wide range of policies and procedures. Incumbents plan and/or determine specific procedures or equipment required to meet assigned objectives and solve non-routine problems, referring only unusual matters to the supervisor. An incumbent in this class does not directly supervise other full-time employees, but may serve as a lead worker to assign, direct and/or monitor the work of subordinate technical and clerical full-time, part-time, and/or student employees on a project or assignment.
Minimum Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The Education/Experience, Knowledge and Ability requirements are representative of essential duties. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.
Knowledge Of:
- Generally Accepted Accounting Principles
- Complex accounting record systems, with emphasis on general ledger accounting structures
- The full range of functions, policies and professional principles related to Federal and State accounting reporting, compliance and auditing.
- Laws, codes and requirements governing grant-sponsored administration and community college funding
- Budget development, fiscal record keeping, and practices of organization and administration
- Complex methods and techniques of grant-sponsored fiscal analysis and reporting for a multi-campus environment
Ability To:
- Initiate and process journal entries for assigned program accounts
- Perform a variety of complex financial analysis and report audit functions
- Perform high-level professional accounting work in the analysis, maintenance and auditing of accounts affecting grant sponsored programs
- Regularly update all issues of noncompliance with Grants Manager
- Initiate and process monthly, quarterly and annual reports
- Prepare narrative and financial reports according to funding requirements
- Monitor grant-sponsored project budgets for carry-over and/or concurrent project funds
- Monitor grant performance and ensure maximum utilization of grants funds available; and the avoidance of disallowed costs
- Properly complete financial and contract issues for close-out of grant-sponsored projects
- Apply standard accounting principles to State and Federal grant-sponsored reporting
- Understand and independently carry-out complex oral and written instructions
- Perform arithmetical calculations with speed and accuracy; operate available technologies as administrative tools
- Communicate effectively, both orally and in writing
- Work independently with little direction
Education and Experience:
Pattern I
- Experience: Two years equivalent to a lower-level position from the grants or accounting series at YCCD
OR
Pattern II
- Education: Possession of a bachelor’s degree from an accredited four-year college or university with major course work in economics, finance, accounting or a closely related field of study.
- Experience: Two years performing grant-sponsored reporting and compliance, preferably in an academic or public sector setting.
Example of Duties
ESSENTIAL DUTIES
- Analyses and verifies the accuracy of various financial and statistical reports and records submitted by District staff; communicates with staff regarding projected revenues, budgetary positions and other issues as appropriate
- Prepares budget and financial data for input on-line fiscal and statistical data accounting systems.
- Assist in conducting grant and accounting compliance training and site visits for existing and potential grant project directors and staff
- Prepare and examine grant expenditure reports, financial statements, budget variances and reports of historical trends for grant manager and granting agencies
- Plan, coordinate, implement and evaluate complex accounting projects for grant-funded programs; perform special analytical tasks as assigned by the supervisor
- Provide technical expertise, advice and direction to grant-funded accountants and personnel; serve as a liaison and support to campus accounting operations
- Provide assistance to Senior Accountant and Controller in the monitoring of purchase requisitions for compliance within regulations of the District and the granting agencies
- Work with the District’s external auditors and state auditors to assure accurate and successful annual audits
- Interpret federal, state and local regulations and guidelines and assure compliance with requirements; update and revise procedures as necessary
- Communicate with various college personnel and outside agencies to provide high-level financial analysis and ad hoc financial reports and recommendations
- Research, prepare and submit state and federal reports
- Ensure that program narrative and fiscal reports are prepared according to grant sponsored requirements, terms and conditions
- Ensure contractual requirements are met and monitor performance benchmarks to maximize full utilization of funds available and the avoidance or disallowed costs
- Fully adheres to internal quality standards and ensure the requirements in various grant sponsored agreements are met
- Work closely with Internal Auditor, Program Auditors and District/College Fiscal Accounting Staff
- Research cost transfer and expenditures for grant-sponsored projects; resolve award related problems and concerns with funding agencies, as needed; prepare and review fiscal reports for completeness, internal consistency, and adherence to District and funding agency policies prior to submission
- Consult with other internal departments as needed; be responsible for close-out process of expired projects; and maintain accurate records and prepare close-out summary reports
- Provide assistance to Project Directors or Principle Investigators in interpreting award terms and conditions to maintain best program and fiscal practices
- Maintain current knowledge of grant-sponsored regulations, policies, procedures and areas of interest; identify areas where new regulations need to be understood and interpreted;
- And, assume additional responsibilities as assigned.
Licenses and Certificates
- Depending upon assignment, possession of a valid license to drive in California may be required.
Physical and Mental Standards
- Mobility: ability to sit for long periods, move about an office, stand occasionally, reach above and below desk level.
- Dexterity: fine manipulation sufficient to operate a computer keyboard, handle individual papers, write and take notes.
- Visual Requirements: close vision sufficient to read files, documents, and computer screens and do close-up work; ability to adjust focus frequently.
- Hearing/Talking: ability to hear normal speech; speak and hear on the telephone, and speak in person.
- Emotional/Psychological Factors: ability to make decisions and concentrate; frequent contact with others including some public contact; frequent deadlines and time-limited assignments.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.
TYPICAL WORKING CONDITIONS
- Work is generally performed in a standard office environment.
Additional Applicant Information
Applications are accepted online only at:
https://www.yosemite.edu/recruitment/employmentopportunities/
Select Job Openings, Select Search Jobs, Select Job Title, Create an account and Apply to this job.
Classified:
This is a classified bargaining unit position.
SELECTION PROCEDURES
Only online application packets will be accepted including:
- YCCD Administrative online application, including contact information for at least three professional references.
- Resume
- Personal letter of interest
Applications will be reviewed by a screening committee which will select candidates to be interviewed.
Those applicants selected for personal interview will be notified by email or phone. In accordance with Board policy official offers of employment will be made only by the Chancellor or Vice Chancellor/Human Resources, YCCD. Final appointment is subject to confirmation by the Board of Trustees.
Federal law requires the District employ only US citizens and aliens authorized to work in the United States. Written verification of employment eligibility is required.
BACKGROUND CHECK: A background investigation of new employees is required, including reference checks and a state criminal history report. Employment will not begin until the history check has been cleared by Human Resources. The cost for the criminal history report will be the responsibility of the successful candidate.
The District may hire more than one applicant from this applicant pool.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.
Open Date: 10/29/2026
Close Date: 11/19/2026
Open Until Filled: No
About the Organization
On behalf of everyone at the Yosemite Community College District Office, Modesto Junior College and Columbia College, we welcome you to our District. All of our employees throughout the District are dedicated to excellence in serving our students. Even with all the fiscal issues that we are facing within the State of California, our staff has been working miracles with continuously reduced budgets. We continue to serve our students well, and provide them with great opportunities and a quality education. As the Chancellor, I am very proud of their efforts and dedication.
One of my greatest challenges is to ensure the educational quality and fiscal stability of our institutions. One way this is accomplished is through long-range planning. There are many exciting things on the horizon for the Colleges of the YCCD - especially with all the construction and completion of our Measure E building projects. We are very grateful to the community for your support of these efforts. Students will benefit for years to come; we extend to you heartfelt thanks.
The Mission of the Yosemite Community College District is: "The YCCD is committed to responding to the needs of our diverse community through excellence in teaching, learning and support programs contributing to social, cultural and economic development and wellness." We take this mission statement seriously; it is the one key element that we base all our efforts on - it is our charge to provide excellent, meaningful service to the community.
As educators, we always focus on offering life-changing opportunities for our students; that is our business. One of the most enjoyable experiences in my 30 year higher education career has been witnessing lives changing right before my eyes as students graduate or achieve their educational goals. When they go on to create successful lives for themselves, their families and their communities I know we have done our job! This is the reward of the work that we collectively do at the Yosemite Community College District. I most cordially invite you to become more involved in our dynamic educational community called the YCCD.
Most sincerely,
Joan E. Smith, Ed.D.
Columbia College is a dynamic institution of learners and creative thinkers dedicated to high standards of student success. We prepare students to be fully engaged in an evolving world by offering comprehensive and high quality programs and services. Columbia College is committed to a culture of improvement through measuring student learning across the institution. We strive for excellence, foster a spirit of professionalism and embrace diversity.
Modesto Junior College, one of the oldest community colleges in the state, was organized in 1921 to serve the first junior college district established under a State Legislature Enabling Act. Modesto Junior College was established to meet the needs of the community. Today the college strives to maintain the same objective—that of dedication and service to the community.
