Academic Affairs Coordinator

Position Purpose:

The Academic Affairs Coordinator provides comprehensive support to the Office of Academic Affairs, ensuring the effective coordination of accreditation and academic assessment activities, curriculum management, and faculty affairs. This position contributes to the operational and strategic success of the office by maintaining accurate records, managing budgets, streamlining administrative functions, and responding to time-sensitive inquiries. The Coordinator also develops and implements standard operating procedures and leverages data analysis and interpretation to advance strategic goals, inform decision-making, and enhance efficiency, accuracy, and organizational effectiveness.

Submission of a cover letter is required for full consideration.

Core Competencies:

1. Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University.
2. Upholds the Mission Statement: At Aurora University, our singular goal is to empower students to achieve lasting personal and professional success. We do this by being an inclusive community dedicated to the transformative power of learning. As a teaching-centered institution, we encourage undergraduate and graduate students to discover what it takes to build meaningful and purposeful lives.
3. Handles all information with tact and discretion and recognizes the confidential nature of university business.
4. Supports learning through performance of essential job functions and performing other duties and functions as necessary or as assigned, including voluntary participation in university committees, activities and events.

Essential Job Functions:

Accreditation and Assessment

• Support institutional and programmatic accreditation efforts, including documentation, record keeping, and reporting; ensure compliance with accrediting bodies
• Organize and maintain faculty qualifications files and implement the faculty qualifications process under the direction of the Associate Provost
• Assist in preparing reports, self-studies, and site visit materials, incorporating data analysis and evidence-based findings
• Manage the course evaluation system by scheduling administrations and e-mail campaigns, releasing survey results, and summarizing data to identify trends and actionable insights
• Coordinate data collection, analysis, and interpretation for academic assessment and learning outcomes; prepare summaries and visualizations to support continuous improvement initiatives

Administrative Operations

• Manage office workflows to improve efficiency and effectiveness
• Prepare, analyze, and manage spreadsheets that support data-informed decision making; generate regular and ad hoc reports for leadership
• Maintain organized and compliant recordkeeping systems (digital and physical)
• Monitor budgets and fund balances; maintain and track expenditures
• Update and maintain Academic Affairs webpages in collaboration with the Office of Marketing Communications
• Coordinate meetings, schedule catering, prepare agendas, and record minutes

Curriculum Management

• Maintain curriculum management system; ensure accurate curriculum records in relevant systems (e.g., CourseDog) and generate reports to support curriculum review and planning processes
• Analyze curriculum data to identify trends, gaps, and opportunities for program improvement
• Liaise with academic departments and other university offices to track and communicate curriculum changes, updates, and approvals

Faculty Affairs

• Coordinate faculty lifecycle processes by preparing appointment letters and supporting onboarding, professional development, and evaluation processes
• Maintain faculty records and ensure compliance with institutional policies
• Assist with faculty workload tracking and reporting; analyze workload data to support equitable distribution and strategic planning

Other Duties as Assigned

Essential Job Requirements:

Education: Associate's degree with 3-5 years of prior administrative experience. Bachelor's degree highly preferred.

Experience: Experience in higher education strongly preferred. Experience with data analysis and visualizations highly desirable.

Skills: Precise and detail-oriented. Ability to manage multiple projects in a fast-paced environment. Ability to exercise individual initiative in completing projects at a high level. Excellent time management skills with the ability to meet project deadline. Excellent organization and documentation skills. Excellent communication skills; listening, writing, and speaking. Proficient in using Microsoft Office including Excel, Word and PowerPoint. Demonstrates strong interpersonal skills.

Physical Requirements: Ability to work at a computer station for long periods of time. Ability to move about campus. Ability to communicate and interact via electronic mail and telephone.