"Academic and Student Administration Manager"

Job Description:

• School of Mechanical and Mining Engineering – Faculty of EAIT
• Full-time (100%), fixed-term position from 6 March 2026 until 12 April 2027
• Base salary will be in the range $102,565.37 - $111,686.39 + 17% Superannuation (HEW Level 7)
• Visa sponsorship is not available for this position
• Based at our St Lucia Campus - Brisbane

About This Opportunity

We are seeking a dynamic individual to step into a pivotal role covering parental leave, leading the academic and student administration team for our School of Mechanical and Mining Engineering.

You will be responsible for driving the efficient management of academic and student administration processes, ensuring seamless operations that empower our staff and students to thrive. Your leadership will directly enhance the School’s ability to achieve its core objectives in teaching excellence and an outstanding student experience.

Key responsibilities will include:

• Resource Management: Lead and effectively manage the professional staff team (3 team members) to achieve positive outcomes, maintain a high-performing culture, and ensure flexible deployment through monitored workloads and support learning development. Oversee staff supervision, performance appraisal, development, resource management across multiple locations, budgeting and activity review, and manage the appointment of casual academic staff in line with approved budgets and UQ policy.
• Teaching and Assessment Support: Manage and oversee teaching and assessment support while fostering continuous improvement through effective processes. Maintain accurate student, course, and program information in collaboration with the Faculty, and manage student misconduct and grievances.
• Liaison and Advisory: Provide timely, accurate advice on teaching and assessment policies, and support the School’s Senior Executive by interpreting rules, forming recommendations, and preparing submissions on complex student matters, including misconduct cases.
• Committee and Event Support: Oversee governance and committee documentation, act as secretary to required committees, and represent the unit on Faculty and University working groups.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave/paid primary care leave
• 17% superannuation contributions + 17.5% annual leave loading
• Access to flexible working arrangements including flexible start/finish times, purchased leave, and a condensed fortnight
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program
• On campus childcare options
• Affordable parking (from just $6.40 a day)
• Salary packaging options

About You

• Completion of an undergraduate degree, with at least four years subsequent relevant experience, or an equivalent combination of relevant experience and/or education/training.
• Demonstrated leadership skills in building a strong, positive culture within a complex and geographically disbursed operating environment.
• Excellent interpersonal skills including a demonstrated history of building and maintaining productive working relationships with other organisational units.
• Demonstrated effectiveness in the quality delivery of services including a high-level of client service within an environment of constrained resources.
• Demonstrated expertise in using large student administration systems and associated corporate systems to source data and deliver reports.
• Excellent verbal and written communication skills, including a demonstrated ability to write with clarity and precision.
• A thorough knowledge of student and academic administration legislation, policies and procedures, and the ability to interpret, apply and provide high level advice, including developing policy statements, preparing position papers, detailed reports and other submissions.
• A track record of commitment to a culture of continuous improvement and working autonomously, including the ability to identify areas for improvement, lead reviews and successfully implement new business processes.

The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia, criminal check, education check, etc.

Work Rights?

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact Mrs Kim Lamb via sm@mechmining.uq.edu.au.

For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.

Want to Apply?

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

• Resume
• A cover letter summarising how your background aligns with the 'About You' section

Our strength as an institution lies in our diverse colleagues. We are dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We are committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who do not meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close on Sunday, 11 January 2026 at 11.00pm AEST (R-59296).