"Academic Assistant"

Academic Assistant

Company: Cleveland State Community College

Job Location: Cleveland, Tennessee

Category: Administrative Assistants

Type: Full-Time

CLERICAL/SUPPORT STAFF

Number of Openings: 1

Institution: Cleveland State Community College

Department: Math/Science

Reports to: Dean

Campus Location: Cleveland, Tennessee

Salary Range: $40,000-$40,780

Position Status: Non-Exempt / Full-Time

Moving Allowance: N/A

Cleveland State Community College is a comprehensive, two-year post-secondary institution, located in Cleveland, Tennessee. Cleveland State is committed to providing open access and quality education to all students. A Tennessee Board of Regents institution, Cleveland State is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC). At Cleveland State, our mission is to build strong minds, careers and communities through exceptional teaching and learning, workforce development and service. We wish to hire individuals with similar values who can help us accomplish those goals.

JOB SUMMARY

In conjunction with the Dean, Department Chairs, and the entire Academic Affairs unit, the Academic Assistant is responsible for ensuring that policies and processes are followed to support smooth daily operations throughout the academic division. The Academic Assistant serves as the administrative point person for division faculty on matters that directly relate to the division as a whole.

MINIMUM REQUIREMENTS / QUALIFICATIONS

• High School Diploma or High School Equivalency Diploma.
• Minimum of one (1) year of experience in a combination of the following areas:
  • Providing administrative or office support
  • Record keeping and data management
  • Scheduling and coordination
  • Budget support

ESSENTIAL JOB FUNCTIONS

Academic Records & Compliance (30%)

• Keep essential academic records for the division.
• Collect and maintain Faculty Semester Information, including posted office hours, outside employment forms, faculty load forms, and grade forms.
• Maintain records to support academic audits, program reviews, and licensure requirements.
• Proofread the college catalog and other academic publications to ensure accuracy and compliance.

Faculty Scheduling & Academic Coordination (30%)

• Organize, calculate, and track Faculty Load and Compensation.
• Coordinate faculty schedules, including room reservations, instructors, fees and textbooks, class limits, and enter information into Banner.
• Provide department support for meetings, accreditation, program awards, program registration, and related events.
• Support student programs and academic initiatives as determined by the Dean.

Budget Support (20%)

• Manage the division’s budget and grants, including tracking and reporting.
• Perform basic accounting functions for the division, including creation of requisitions and monitoring expenditures.

Department & Student Support (15%)

• Provide department support including student assistance, program testing, state testing, advisory council meetings, and room reservations.
• Maintain program records, student records, and support program events and admissions processes.
• Facilitate coordination across academic initiatives and programs to ensure smooth operations.

NON-ESSENTIAL FUNCTIONS (5%)

• Support the Academic division and departments in various activities and initiatives.
• Other duties as assigned by the Dean or VPAA in support of the college mission.

KNOWLEDGE, SKILLS AND RESPONSIBILITIES

• Proficient in Excel, PowerPoint, and Word to create spreadsheets, presentations, and documents.
• Maintain accurate and organized records for faculty, students, and division operations.
• Coordinate tasks, projects, and deadlines; prioritize work to keep operations running smoothly.
• Assist with clear and professional communication with faculty, staff, and leadership.
• Ensure accuracy in data entry, reports, schedules, and documentation.

WORK ACTIVITIES & EQUIPMENT

• Perform tasks using personal computers and peripheral devices.
• Operate and maintain (if applicable) office equipment such as photocopiers, printers, and scanners to support daily workflow.

JOB LOCATION

The primary workplace for this position is the main campus at Cleveland State Community College in Cleveland, Tennessee. Occasional travel to off-campus instructional sites within the College’s five-county service area may be required. The weekly work schedule will be determined by program and course needs and may vary from day to day, with some evening hours or hours outside the college’s standard work week (8:00 a.m. to 4:30 p.m., Monday through Friday) required to support divisional operations, faculty, and student programs.

Applicants may be subject to a background check and credit check.

Cleveland State offers a comprehensive benefits package, including but not limited to the following:

• Insurance: Health, Dental, Vision, Life, Disability (long and short term), FSA/HAS
• Wellness Incentive Program (if enrolled in health)
• Educational Assistance: Fee Waiver, Spouse/Dependent Discounts, Tuition Reimbursement
• Employee Assistance Program
• Longevity Pay
• Retirement Options: State of TN Pension (TCRS), 401a, 401k with $50 match, 403b, and 457
• Fourteen (14) Paid Holidays/Year
• Sick and Annual Leave
• Sick Leave Bank
• State Employee Discount Program with over 900 merchants

Applications can be assured full consideration if submitted by March 19, 2026.