Academic Coordinator

Provides comprehensive administrative and operational support to the associate deans and the Senior Director of Academic Affairs within the Provost/Dean of Faculty's Office to ensure the smooth functioning of academic programs and initiatives. The role coordinates complex scheduling, events, and committee work, while managing a wide range of academic and administrative logistics across departments. It also tracks and maintains critical academic records, processes, and communications, including reporting and updates to official materials and websites.

Responsibilities

• Handles all scheduling for the associate deans and coordinates events organized by the associate deans
• Supports faculty searches, by posting positions and handling search documents
• Supports the work of the Curriculum Committee and other committees staffed by the associate deans
• Manages a broad range of academic and administrative logistics, including departmental reviews, course and faculty tracking, reporting processes, and funding calls.
• Provides support for various Dean’s Office activities including but not limited to department chair reviews, visiting faculty reviews, teaching awards, and maintaining the office website and publications.
• Support associate deans and Senior Director of Academic Affairs with other projects, as needed
• Perform other related duties as assigned and based on departmental need.

Qualifications

• Bachelor's Degree
• 1-3 years experience
• Highly organized with excellent attention to detail, strong problem-solving abilities, and the capacity to manage multiple priorities effectively in fast-paced and high-pressure environments
• Exceptional time management and prioritization skills, with the ability to balance competing deadlines and shifting demands
• Effective written and verbal communication skills, with the ability to convey information clearly, respond to inquiries professionally, and handle sensitive or confidential matters appropriately
• Demonstrated understanding of and commitment to inclusive excellence
• Ability to work independently with minimal supervision as well as collaboratively as part of a team
• Ability to perform data entry and records management with a high degree of accuracy; advanced proficiency in Microsoft Office applications and institutional systems (e.g., Oracle or comparable platforms), with the ability to learn and adapt to new technologies as needed.
• Skill in program planning, implementation, and management
• Ability to cultivate and maintain relationships with leadership, faculty, staff, students, and external stakeholders/constituencies
• Applies strong computing and technology skills to support leadership-directed process improvement efforts and enhance operational efficiency.