"Academic Personnel Manager"

Department Summary

Excelling in quality, innovation, and impact, UCLA Extension (UNEX) is one of the top providers of continuing and professional education in the United States, offering programs and classes to more than 50,000 students per year through approximately 4,500 classes and certificate programs to meet the professional development, continuing education, and personal enrichment needs of the full spectrum of traditional, nontraditional, domestic, international, professional, and continuing education students throughout and beyond Los Angeles.

Position Summary

Reporting to the Manager of People Operations, the Academic Personnel Manager oversees all aspects of academic personnel administration for UCLA Extension instructors and related classifications. This role ensures compliance with UC and UCLA Academic Personnel Policies (APM and CALL), manages recruitment and contract processes, and partners with campus stakeholders to maintain equitable and inclusive practices. The position serves as a strategic advisor on policy interpretation, compensation structures, and operational enhancements while fostering instructional excellence and professional development.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• 5 years Minimum of progression and experience in human resources within higher education administration, with particular relevant experience in academic personnel. (Required)
• Thorough knowledge of and / or ability to apply / interpret UC systemwide and UCLA campus Academic Personnel policies, practices, and relevant federal, state, & local laws that govern academic HR at the University.Knowledge of grievance procedures and progressive discipline frameworks specific to instructional staff. Collaborates effectively with APO, Legal, Title IX/EEO, union representatives, and HR personnel. (Required)
• Knowledge of trends in academia, especially in areas of academic planning, human resource management and administration. (Required)
• Expert-level experience using people data to inform equitable policy development, decision-making, and program implementation. (Required)
• Professional-level skill in analyzing information, problems, situations, practices or procedures to: define problems or objectives, identify relevant concerns or factors, formulate objective conclusions, recognize alternatives and their implications, and make recommendations to executive and senior leadership. (Required)
• Demonstrated problem-solving and organizational skills to implement and maintain responsibilities and to complete assignments under conditions of fluctuating workload with frequent interruptions. (Required)
• Excellent communication, analytical, organizational, coaching, and inclusive leadership skills, including ability to work with and support diverse teams. (Required)
• Emotionally intelligent and culturally aware communication skills, especially in the following settings: addressing conflict, sensitive employee relations situations, implementing organizational change, influencing decisions, and building trust with the workforce. (Required)
• Effective conflict resolution skills and the ability to navigate sensitive, emotional, or difficult situations with empathy. Excellent critical and innovative thinking to address moderately complex issues and present nuanced analyses. (Required)
• Demonstrated ability to lead and supervise professional and support personnel; including setting and clearly communicating performance standards and expectations, understanding and responding to individual team member growth and opportunities while ensuring organizational equilibrium, and strive to create a cohesive positive, team environment. (Required)
• Experienced in academic personnel management and higher education administration, with a proven ability to manage multiple priorities and foster collaboration across departments. (Required)
• Experience working with academic personnel matters preferably in Continuing Education environment, with thorough knowledge of organizational goals, priorities and values, and the legal and human implications of decisions. (Preferred)
• Possess a strong understanding of UC and UCLA academic policies, compliance requirements, and labor relations, with thorough knowledge of systemwide and organizational policies, union contracts, and the procedures and practices governing academic HR administration. (Preferred)

Education, Licenses, Certifications & Personal Affiliations

- Bachelor's Degree in related area and / or equivalent experience / training (Required) And
- Master's Degree and/or terminal degree and/or equivalent experience and educational training (Preferred)

Special Instructions to Applicants

This position will be working from our UCLA Downtown location at 433 S. Spring Street, Los Angeles, CA 90013.
This position is NOT remote. On-site presence will be required on at least 2 – 3 days onsite depending on departmental and organizational needs. For more information, please consult the hiring manager.

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Schedule

8:00 am to 5:00 pm

Union/Policy Covered

99-Policy Covered