Academic Program Administrator, Cleveland - Heritage College of Osteopathic Medicine

Business Title

Academic Program Administrator, Cleveland - Heritage College of Osteopathic Medicine

Special Instructions to Applicants

Please complete the online application and attach the required documents. Required documents include a detailed cover letter, current resume, and a list of at least three (3) professional references with current contact details, including email addresses.

The position will remain open until filled. For full consideration, please apply by 11:59 p.m. on April 5, 2026.

This position is eligible for the following benefits

medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.

Department Summary

The Academic Program Administrator (APA) manages the process by which osteopathic medical students complete an academic program in accordance with Ohio University and Heritage College policies and procedures. This focuses on the last two years of training within the Heritage College Clinical Education Network (CEN) and with other affiliates as pursued by students for graduate medical education goals.

Department Responsibilities

The APA manages the operational support of students through clinical education. The activities include but are not limited to:

• Student rotation scheduling and on-boarding, monitoring student academic and professional performance, ensuring student requirements are met, and holding meetings to support and advise students for success.
• Interpreting and implementing Office of Medical Education (OME), University, and accreditation policies, procedures, and guidelines throughout the students' clinical education experience to answer inquiries, resolve problems, and enable students to graduate from medical school and secure residencies.
• Organizing and coordinating clinical education programming for Heritage College students including but not limited to OCOM 7902 (Introduction to Clinical Education), clinical site on-boarding/orientation, Year 3 & 4 clinical assessments, Year 4 Residency preparation and planning, Skills Labs, System Didactics, and Osteopathic Manipulative Medicine (OMM) Labs.

The APA engages with clinical education sites by collaborating with clinical faculty and clinical rotation site staff. The activities include but are not limited to:

• Organizing and facilitating student rotation experiences.
• Identifying and ensuring the availability of resources and rotations to meet academic and clinical education program requirements for Heritage College students.
• Recruiting and orienting new clinical faculty and providing training to clinical support staff.
• Assisting in monitoring clinical faculty performance.
• Ensuring clinical faculty credentialing and agreements and are in place as required for accreditation and liability purposes.

The APA collaborates with various college departments to address business needs, complete special projects, and achieve compliance standards. The APA collaborates with the Student Affairs team to provide support and assistance as needed to the APA's assigned students.

• Other duties as assigned.

Position Profile

Oversees and implements University academic programming and policy approval process. Reviews and analyzes existing programs to ensure compliance with institutional, state, and federal policies and regulations. Administers and evaluates the effectiveness of program achievements. Coordinates curriculum development, faculty affairs, and accreditation processes. May oversee core program components, curricula and/or instruction.

Level Summary

Manages and resolves complex and ambiguous issues. Works on both strategic and operational challenges, addressing problems that require advanced knowledge and experience. Often takes on leadership roles in projects or initiatives.

Supervisory Responsibilities

Provides mentorship and guidance to team. Infrequently has a limited number of direct reports.

Fiscal Responsibilities

May have budgetary responsibility for small-scale projects or initiatives.

Problem Solving

Solves complex problems, often with limited guidance.

Independence of Action

Works independently; seeks guidance for unusual situations.

Communication and Collaboration

Collaborates with team members and external departments. May represent the team in meetings with internal and external stakeholders.

Physical Requirements

This role is primarily desk-based and involves extensive use of desktop computers. Occasionally, the job may require travel to attend meetings and programs.

Minimum Qualifications

Requires a Bachelor's degree in a related field and 5 or more years of related professional experience, or equivalent education and experience.

Preferred Qualifications

• Master's degree
• 1 year of supervisory experience

Pay Rate

The approved hiring range for this position is $44,592 to $59,085. Offers outside of this range require additional approvals. The final offer will be commensurate with the candidate's education and experience in relation to the minimum qualifications for the position. Pay is accompanied by Ohio University's generous benefits package, which includes: Free tuition for employees and dependents Comprehensive insurance coverage, including health, prescription, vision, dental, orthodontia, and life insurance An excellent retirement plan with up to a 14% employer contribution Wellness programs, on-site wellness facilities, and a robust employee assistance program Paid parental leave, adoption reimbursement, and more Additional information is available at: https://www.ohio.edu/hr/benefits/

Work Schedule

Monday through Friday 8 a.m. to 5 p.m., with occasional after-hours, weekend, and travel as needed. Flexplace and flextime arrangements may be available for this position.