"Academic Program Specialist - JR008970"

Academic Program Specialist

Department: SOM Wichita Academic and Student Affairs (ASA) * Academic & Student Affairs

Position Title: Academic Program Specialist

Job Family Group: Professional Staff

Job Description Summary: This role is responsible for planning and executing a variety of student wellness events and the Student Gala throughout the year. It will also oversee the accuracy of the academic calendars for first and second-year students, as well as maintain proctoring schedules. Additionally, this position will provide administrative support for the department.

A cover letter and resume are required to be considered for this position.

Job Duties Outlined:

• Fiscal responsibilities include completing check request forms, prepare bank deposits, order office supplies, and review student reimbursements.
• Create and maintain the academic calendars for year one and year two students.
• Communicate with students, faculty, and KUMC administration to maintain complete accuracy in course management systems.
• Make decisions regarding faculty and student absence backup plans.
• Find solutions to missing faculty assignments or academic schedule changes.
• Oversee deadlines for submission of faculty evaluation results and report creation.
• Plan and execute various student wellness events, as well as organizing the annual Gala event throughout the year.
• Assign and maintain proctoring schedules and backup information for all M1 and M2 exams throughout the year.
• Oversee faculty and student recognition awards.
• Provide administrative support for department.
• Coordinate MSPE interviews with the associate dean.
• Oversee faculty access to electronic academic resources, and troubleshooting various student issues, as well as ensuring completion of annual student compliance training and completion of Kansas Medical Student Loan contracts each year.

This position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Work Environment:

• In office position
• Hours typically 8 am to 5 pm. Occasionally work flexible hours to accommodate student needs
• Obtain and maintain notary credentials

Required Qualifications:

Education: High school diploma

Work Experience:

• Experience working with academic programs and/or student affairs in a post-secondary environment.
• Experience with project coordination.
• Experience working with confidential information.
• Experience using Microsoft Office products including Word, Excel, and PowerPoint.

Preferred Qualifications:

Education: Bachelor's Degree

Skills:

• Attention to detail
• Work accurately and independently
• Strong communication skills
• Proven multi-tasking skills
• Proven customer service skills
• Experience using Access

Required Documents:

• Resume/CV
• Cover Letter

Comprehensive Benefits Package: Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type: Regular

Time Type: Full time

Rate Type: Hourly

Compensation Statement: The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range: $26.13 - $39.20 Minimum $26.13 Midpoint $32.67 Maximum $39.20

Application Instructions: To learn more and apply online, please visit https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Wichita-KS/Academic-Program-Specialist_JR008970 or go to https://careers.kumc.edu/ and search for position number JR008970. Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.