"Academic Program Specialist"

Job Details

Academic Program Specialist
Milwaukee, WI
Full Time
JR10006172

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Position Title: Academic Program Specialist

Job Category: Academic Staff

Employment Type: Regular

Job Profile: Academic Program Specialist

Job Duties:

• Contributes to the development, implementation, administration, coordination, and evaluation for multiple academic programs to ensure effectiveness in meeting programs' delivery of clinical education goals.
• Strives to create a welcoming, equitable, and inclusive work environment. Specifically, this position will lead onboarding of students for the Communication Sciences and Disorders (CSD) and Physical Therapy (PT) programs, manage affiliation agreements for the CSD and PT programs, and lead the day-to-day operations of the CSD internal student training clinic.
• Utilizes independent judgement regarding development, implementation, promotion, and evaluation for one or more academic programs, initiatives, or events.
• Manages communication with internal and external partners to support maintenance of Affiliation Agreements.
• Tracks status of Affiliation Agreements with partner institutions.
• Identifies program needs, contributes to the development of unit workflows, schedules logistics and secures resources for meetings, events, and interviews. Specifically, tasked with: Schedules patient visits to the CSD clinic; Maintains regular communication with students preparing for field/clinical placements and/or on field/clinical placements; Coordinates program components and evaluates program effectiveness and provides recommendations for improvement; Facilitates onboarding of students into field placements, including but not limited to vaccination status, site training requirements, substance testing requirements, etc.; Oversees criminal background checks as required by clinical partners.
• May supervise the day-to-day activities of one or more academic programs and resolves issues exercising discretion to meet unit goals.
• Performs billing for services for the CSD clinic.
• Manages placement database(s) (e.g, Exxat, CALIPSO), including setting up placement opportunities and assisting clinical instructors with database access.

Part of this role involves supporting an on-campus clinic, so work will be performed on the UW Milwaukee campus on clinic days. Requests for remote work during non-clinic days considered after the initial training period.

Key Job Responsibilities:

• Identifies program needs, contributes to the development of unit workflows, schedules logistics and secures resources for meetings, events, and interviews.
• Coordinates program components and evaluates program effectiveness and provides recommendations for improvement.
• May supervise the day to day activities of one or more academic programs and resolves issues exercising discretion to meet unit goals.
• Utilizes independent judgement regarding development, implementation, promotion, and evaluation for one or more academic programs, initiatives, or events.

College/School Description:
The University of Wisconsin-Milwaukee College of Health Professions & Sciences offers a wide array of health-related academic programs... [abbreviated for brevity, full details in text]

Compensation:
The target hiring range for this position is expected to be $45,000-$52,500. The final offer will be contingent upon the knowledge, skills, and abilities demonstrated throughout the selection process.

Required Qualifications:

• Bachelor's Degree
• Proficient with Microsoft office products
• Experience with scheduling work

Preferred Qualifications:

• Experience with billing
• Experience in academic operations
• Experience with academic operations platforms such as Workday, Exxat, or other similar software solutions
• Experience with customer/client support

How to Apply:
Interested applicants are required to apply online and provide a cover letter and resume... Apply electronically by the application deadline date of January 4, 2026.