Accountant II (U) (0011)

The function of this position is to assist with all fiscal activities of SOM Administrative units and SIU Healthcare. Responsibilities including processing payables, receivables, reporting requirements and procurement functions.

*This position is ON SITE only.*

Fiscal Administration: 100%

• Assist with the invoice distribution process and forms for payment to vendors. Reviews completed vouchers and vendor invoices for completeness, accuracy and compliance with guidelines. Serve as the primary delegate of work to staff and approves transactions.
• Assist with the procurement life cycle including submitting purchase requisitions including any related vendor contracts, track progress of purchase orders, process purchase order revisions as necessary, maintain a list of current purchase orders and contracts for assigned administrative units. Review and approve p-card transactions for assigned units. A thorough understanding of the procurement process is required.
• Assist with the revenue contract life cycle including submitting revenue contract requests, track progress of revenue contracts working with the revenue contracts team regarding any clarification of services being provided, submit contract amendments or termination requests, maintain a list of current revenue contracts for assigned administrative units. Manage the invoice submission and tracking of payments from vendor for each revenue contracts resolving any issues with the vendor.
• Prepare monthly reporting including variance analyses tracking revenue and expenses to budget identifying any unusual trends or variances. Meet with administrative unit leaders on a monthly or quarterly basis to review analyses providing any additional information or analyses as needed.
• Assist with accounting and reporting functions related to grants associated with assigned units tracking revenue and expense on a monthly basis. Create and maintain tracking reports for grant spending consistent with grant budget submission. Work with Grants Accounting staff regarding grant reporting deadlines.
• Assist with the annual budget solicitation process for assigned administrative units. Review budget needs with unit personnel and upload data into budget solicitation schedules. Manage the Continuing Position Staffing Plan reports ensuring positions listed are accurate and any vacant positions are appropriate. -----Compile routine and ad hoc budget development and budget tracking displays while assisting in the development of spreadsheets, preparation of financially oriented planning models and analyses including pro forma financial statements, business plans, and reporting actual results to projections.
• Assures compliance with university and government policies, including but not limited to travel, purchasing cards, and other transactions.
• Coordinates and manages the monthly internal billing process through the AIS accounting system as well as documentation coordination and verification of correct accounts and fund balances.
• Responsible for recording and analyzing the cash balances by month, identifies trends and reports to management major fluctuations in cash balances.
• Reconciles discrepancies by checking all possible sources of disagreement, reconstructing probably actions, and recognizing the effect on other accounts; prepares correction documents as required.
• Corrects transaction documents as needed, which may require revision of other documents as well as the original; may initiate other actions.
• Performs non-routine financial analyses and report results to various administrative levels.
• Assists with the completion of annual surveys and other data requests from external parties and SIUC
• Prepares collection reports from miscellaneous revenue received by the SIU Medicine administration; forwards to the School of Medicine's accounting office(s) for entry into the University's AIS accounting system.
• Prepares detailed reports for management on an as needed basis.
• Designs and prepares spreadsheets, new forms, and reports as necessary.
• Monitors the need for and distribution of asset/equipment tags.
• Oversees and manage annual inventory for Assigned Units. Utilizes and processes necessary paperwork for the Office of the Comptroller as necessary.
• Performs other duties as assigned.

Credentials to be Verified by Placement Officer

1. Any one or any combination of the following, totaling three (3) years (36 months), from the categories below:
   1. Work experience and/or training in Accounting or a closely related field
   2. College course work and/or training in Accounting or a closely related field including 12 semester hours in accounting
      • 30 semester hours equals one (1) year (12 months)
      • Associate's Degree (60 semester hours) equals eighteen months (18 months)
      • 90 semester hours equals two (2) years (24 months)
      • Bachelor's Degree (120 semester hours) equals three (3) years (36 months)
2. A total of two (2) years (24 months) of experience in professional level accounting work consistent with the next lower level of this series.

Note: An advanced degree in accountancy or registration as a Certified Public Accountant may be substituted for one year of professional experience.

Knowledge, Skills & Abilities (KSA's)

1. Problem-solving (Ability to tell when something is wrong; inclination towards solving problems)
2. Organization and time management (Ability to arrange things or actions in a certain order according to a specific set of rules)
3. Math skills (Ability to choose the right mathematical methods or formulas to solve a problem and to efficiently solve mathematical problems)
4. Computer knowledge (Working knowledge of computers, computer systems, and accounting software)
5. Communication skills (Ability to relay information in speaking so others will understand and to understand what others say)
6. Teamwork (Ability to work well with others)
7. Independent decision making (Ability to exercise independent judgment)
8. Broad accounting knowledge (Up-to-date knowledge of economic and accounting principles and practices, as well as relevant laws and regulations; ability to apply accounting theory to routine accounting problems)
9. Customer service orientation (Ability to assess customer needs, meet quality standards for service, and evaluate customer satisfaction)
10. Clerical knowledge (Knowledge of word processing, managing files and records, designing forms, managing inventory, etc.)
11. Written composition (Ability to compose complex written material; knowledge of grammar and punctuation, spelling, etc.)
12. Ability to operate office accounting machines and equipment

Condition of Employment

Out of State Applicants that apply to Springfield vacancies in classifications in the occupational area of Professional, Semi-Professional, or Managerial will be subject to the following Condition of Employment: Pursuant to the State University Civil Service System, an out-of-state resident who is hired into this position must establish Illinois residency within 180 calendar days of their start date.