Sourcing Specialist, Purchasing and Contract Services

Position Summary

The Purchasing and Contract Services department at the University at Buffalo seeks a Sourcing Specialist to support and execute strategic sourcing initiatives in support of university-wide category strategies. The Sourcing Specialist partners closely with internal and external stakeholder to plan, execute, and operationalize sourcing events by leading RFx activities, conducting market and spend analysis, developing sourcing documentation, and translating sourcing outcomes into contract, supplier, and system readiness within UB’s Jaggaer Source-to-Pay environment.

Key Accountabilities and Responsibilities

• Execute strategic sourcing initiatives for assigned categories by supporting end-to-end sourcing activities, including opportunity assessment, market research, spend analysis, and sourcing event planning.
• Lead the preparation and administration of RFx events (RFI, RFQ, RFP, IFB) in Jaggaer, including development of solicitation documentation, coordination of supplier communications, management of timelines, and support of evaluation processes.
• Support supplier evaluation and selection by conducting pricing and cost analyses, documenting sourcing outcomes, and preparing award recommendations and negotiation materials for review by sourcing leadership.
• Perform category, market, and supplier research to assess supplier capabilities, market trends, and sourcing risks.
• Develop analytical summaries and insights to support category reviews, sourcing decisions, and leadership discussions.
• Support post-award implementation and sourcing enablement by coordinating contract documentation, supplier data, pricing structures, and catalog setup within Jaggaer.
• Collaborate with suppliers and internal stakeholders by serving as a point of contact for sourcing-related inquiries.

Minimum Qualifications

• Bachelor’s degree in Business, Supply Chain, or related field with 2 years procurement experience.
• Strong communication, analytical, and stakeholder engagement skills.
• Proficiency in Microsoft Office and e-procurement systems.

Preferred Qualifications

• 2 or more years’ experience managing RFx processes and contract negotiations.
• Advanced degree in Business related Studies or certification (e.g., CPSM, CPPB, CPPO).
• Experience in higher education or NYS agency procurement.
• Familiarity with Jaggaer or similar source-to-pay platforms.