Accounting Assistant III (Remote) - Arts and Sciences

Position Summary

This position is primarily remote, but candidates must live in the St. Louis Metropolitan Area, as we are occasionally required to visit campus for meetings and other activities.

This role serves as the primary budget and financial support person for multiple academic units, while also serving as a member of the Arts & Sciences Finance Cluster. Arts & Sciences Administrative Clusters provide academic units with fundamental support in various areas, including budget and finance, grants and research, faculty, student, and academic matters, and/or events. This position is responsible for preparing and administering departmental budgets, accounts, and reports. Responsible for making sure the departments' financial resources are used in the most efficient and effective manner.

Job Description

Primary Duties & Responsibilities:

Accounting/Financial Systems (Workday)

• Initiate/review for approval purchasing transactions, maintaining paperless documentation for each.
• Review all purchases for appropriate grant or university funding allocations and correct budget coding.
• Review procurement card transactions for university compliance; code for accurate budget reporting) for all cardholders. Alert cardholders of prohibited practices/purchases; resolve by cardholder reimbursement deposit. Finish review for approval.
• Process spend authorizations; reviews supporting documentation and submits approval-ready travel expense reports on a timely basis per university/funding agency guidelines.
• Process internal and external invoices.
• Review reimbursement requests for appropriate grant/university funding allocation & budget coding. Advise on compliance issues & resolve, prior to processing.
• Enter requisitions into the Marketplace purchasing system and monitor purchasing process.

Budget

• Work closely with academic unit leadership on annual budget process and requests. Provide entry and reconciliation support for annual budget process. Monitors account balances, maintains open encumbrances, process journals and budget amendments. Complete year-end financial closing procedures.

Human Resources/Payroll

• Coordinate with payroll representative to ensure accurate onboarding; biweekly, monthly, and stipend payments; review payroll distributions.

General Reporting

• Prepare accounting, financial, and budget reports as needed for academic units and central offices. May assist faculty and departments with post-award grant reporting and reconciliation duties.

Perform other duties as assigned.